Document Controller

Job Description

Job Description

Access Sciences Corporation is an employee-owned, nationwide professional services firm specializing in information management and technology consulting. At Access Sciences, we are committed to delivering quality and exceptional service. The diverse nature of our engagements creates challenging and rewarding opportunities for growth!

Position Overview

As a Document Control Specialist, you will be performing Document Control activities supporting multiple engineering and construction projects. You would work individually and together with other project team members contributing to the full scope of Document control activities.

On a daily basis, you will analyze, quality check, file, and retrieve electronic engineering and construction related documents. Additionally, you will process documents for incoming and outgoing transmittals. You will need to review and revise technical reports, specifications, drawings, and other documents. You will need to identify and use the correct tools, systems, and techniques to index, file, and control engineering and construction related documentation. In this role, you will work with multiple contractors, project team members, and project managers while controlling, distributing, maintaining, and retrieving project documents. You may need to work proactively to resolve issues and mitigate risks.

You will have the opportunity to support, train, and guide other team members and the client on the defined document control procedures.

Qualifications

Education:

• High school diploma

Experience:

• Minimum 3+ years of previous experience in Document Control, Construction Document Management, or Construction Quality Processes, including project handover and project close outs

• Oil and Gas industry experience with a thorough understanding of engineering, facility, and operations documentation is a bonus

• Experience with a thorough understanding of engineering, facility, and operations documentation

• Working knowledge of Electronic Document Management Systems, including SharePoint

• Strong experience in MS Office Suite: Outlook, Word, Excel, PowerPoint, and Access

Skills and Abilities:

• Consistently deliver quality Document Control services based on subject matter expertise and experience with best practices

• Monitor personal performance against the company's established KPIs and contribute to continual process improvement

• Work closely and maintain effective communication flow with other team members and management

• Demonstrate an understanding of engineering construction and project lifecycles and third-party contract deliverables

• Ability to recognize various deliverables and drawing types, and route according to the workflow requirements

• Effective collaboration and facilitation skills; this is a team-based environment with interaction among team members and the client

• Excellent writing skills, i.e. technical documentation, specifications, training materials, and presentations

• Excellent analytical skills and sound judgement to discern what is most important

• Ability to remain flexible when dealing with changing client requirements

License and Certifications:

• None required

Requirements

• Work with cross-discipline engineering documents (requirements and use) and discipline approval processes within a project team

• Ability to remain flexible when dealing with changing client requirements

Disclaimers

This description is intended to highlight the typical functions of the position; it is not an exhaustive list of all possible tasks or responsibilities that may be assigned or required. Other tasks may be assigned that differ from those outlined in the job description.