Payroll & Accounting Coordinator

PAYROLL AND ACCOUNTING COORDINATOR

JOB DESCRIPTION

REPORTS TO: Finance Controller


SUMMARY: The Payroll and Accounting Coordinator maintains the utmost confidentiality of all payroll information. The Payroll and Accounting Coordinator is responsible for, but not limited to, providing excellent customer service to all people and remains in compliance with all appropriate wage and hour laws while calculating employee's hours for bi-weekly payroll, processes manual paychecks for employees departing from the organization, and monitors Payroll and other Accounting related activities. In addition, provide general support to Accounting Team.

RESPONSIBILITIES:

• Processes payroll on a bi-weekly basis in a timely.
• Record payroll journal entries in the finance accounting system and reconcile payroll accounts monthly.
• Transmit 403(b) retirement contributions to the plan administrator on a bi-weekly basis and reconcile the 403(b)-account monthly.
• Actively participate in retirement plan and financial audits by providing documentation related to retirement plan payroll items.
• Transmit employee and employer HSA contributions to the administering entity and reconcile the HSA account accordingly.
• Process Account Payable check requests for various vendor Invoices that include but are not limited to; Health Savings Accounts, Flexible Spending Accounts, and retirement plan contributions.
• When needed assist Supervisors with questions they may have regarding to timecards to ensure appropriate timecard processing. Processes reports to verify the status regarding to timecard employee and supervisor approvals and expense reimbursements.
• On a bi-weekly basis communicate with supervisors to let them know of timecards that need their approval. Additionally, communicate with supervisors regarding pending expenses that need approval for appropriate payroll processing.
• On a monthly basis reconcile benefit invoices.
• Upon request assemble a variety of reports using Paycom.
• When needed assist employees by answering questions regarding to payroll hours, garnishments, payroll deductions, accruals, retirement plan contributions, and other payroll related matters.
• Process finance accrual adjustments and other accrual tasks when needed.
• Answers Department heads questions regarding payroll matters.
• Assist the Accounting team with month-end close journal entries and reconciliation of general ledger accounts.
• Quarterly basis or when requested reply to CA Unemployment Development request for payroll information for a variety of job titles and record unemployment expense Journal Entry.
• Performs other duties and projects as assigned to support Payroll and Accounting.

SUCCESS FACTORS:

• Ability to consistently understand complex labor law and employee relations; preparing clear, concise, and comprehensive reports, correspondence, and documentation.
• Ability to uses mathematical techniques to calculate data or solve practical problems to complete a variety of tasks.
• Ability to retain personal objectivity, when dealing with emotionally charged situations pertaining to and payroll issues.
• Ability to demonstrate sound judgment and take timely appropriate action. Investigate and follow through on incomplete information or unresolved situations.
• Ability to follow organization policies and procedures and to document and remember precedents that have been set.
• Ability to develop and maintain respectful, cooperative, constructive relationships with all people.
• Ability to consistently build relationships respectful and trustworthy.
• Ability to consistently communicate and assist people in a manner that reflects compassion.
• Ability to maintain a professional appearance of self and work area that is neat and organized.
• Ability to consistently respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary.
• Maintain and protect confidential data with great discretion, judgment, and professionalism. Ability to handle confidential information and disseminate appropriate information to coworkers and other departments.
• Ability to handle multiple projects and tasks simultaneously.

QUALIFICATIONS:

• High school diploma or equivalent with 5 years of experience, AA degree in Finance, Accounting, or Business Administration with 3 years of experience, or bachelor's degree with a minimum of two years of experience. Experience should reflect progressive responsibilities in the payroll function processing and demonstrating knowledge of wage and hour laws.
• Proficient with automated payroll processing services.
• Proficient with ERP Accounting Software.
• Paycom HRIS payroll experience is highly desired.
• Strong technical skills including proficiency with Microsoft Office (Word, Excel, and Outlook).
• Excellent communication and writing skills.
• Self-starter possessing a great attention to detail.