Facilities Project Coordinator

Facilities Project Coordinator

Reporting to the Project Manager, the Facilities Project Coordinator supports the planning, coordination, and successful execution of campus facilities projects ranging from furniture installations and office relocations to renovations and capital improvement initiatives. This position serves as a key liaison among campus stakeholders, architects, engineers, contractors, and vendors to ensure projects are completed safely, on schedule, within budget, and in accordance with Westminster's standards for quality and service. The Facilities Project Coordinator also assists with long-range capital planning, project documentation, facilities assessments, and continuous improvement initiatives that support the School's mission and campus operations.

Supervisor: Project/Program Manager

Supervisory Responsibilities: None

Position Status: Salaried, Exempt, Full-time, 12-month

Hours of Work: This position regularly requires work beyond a standard 40-hour workweek, including evenings and weekends, to support campus projects, special events, facility emergencies, and operational needs.

Requirements and Qualifications

• Bachelor's Degree preferred in Project Management, Construction Management, Facilities Management, Architecture, Engineering, or similar educational backgrounds
• Min. 2 years of relevant work experience. Additionally, relevant degrees can be substituted for years of experience
• Experience in construction planning, design, engineering, conceptual estimating, and scheduling
• Understanding of the construction and facilities industries
• Strong Leadership and management skills
• Customer-service oriented
• Interact and communicate effectively and professionally with a broad constituency
• Growth mindset: seeks ways to foster self-development and growth
• Proven organizational and planning skills
• Demonstrated commitment to diversity and inclusion; respect and value the different experiences, ideas, and backgrounds others bring to the work environment
• Fundamental proficiency in Excel, Google Suite, and Adobe Creative Suite is preferred
• Excellent problem-solving and decision-making skills

Essential Responsibilities

• Coordinates various projects while adhering to cost, quality, and time standards as set by the Project Manager
• Meets with clients to determine programming needs
• Communicates and coordinates with clients, architects, engineers, contractors, and vendors
• Assists with the maintenance and updating of the FCA (Facilities Condition Assessment) database to facilitate long-term planning of capital maintenance & renewal projects
• Assists with the development of bid packages and comparisons
• Assists with the Capital Project requests solicitation, cost estimation, and approval process
• Provides on-site coordination to promote safety, quality, and successful project execution
• Provides recommendations that will improve quality and efficiencies while seeking to reduce costs
• Documents and reports on projects as directed by the Project Manager
• Coordinates summer Maintenance projects under the direction of the Project Manager and Operations Manager
• Monitors facilities standards compliance throughout the campus
• Actively participates in campus-wide facilities quality control program
• Coordinates ACM Program Management under the direction of the Project Manager
• Assists with coordinating Faculty/Staff MACs (Moves, Adds, & Changes) across all divisions.
• Prepares project punch lists
• Creates project documentation under standards set by the Project Manager
• Provides analysis of projects for the Project Manager's approval
• Performs other duties as assigned

Physical Demands and Work Environment

While performing the duties of this position, the employee is required to sit; stand; walk; use hands to finger, handle, and feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, and crawl; talk and hear; engage in moderately strenuous physical activity both indoors and out; and smell. The employee may occasionally lift or move up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The ability to become certified in CPR, AED, and First Aid is required.

The employee must be able to safely operate a Westminster-owned vehicle in support of assigned duties and maintain a valid driver's license with an acceptable driving record.

While performing the duties of this position, the employee may occasionally be exposed to outside weather conditions and frequently walk on slippery or uneven surfaces. The noise level in the work environment is often loud.

Westminster is a drug-free, smoke/vape-free campus.

Travel is primarily local during the regular business day. Overnight and out-of-area travel may also be required, primarily for planned events, conferences, and professional development opportunities.

This position requires regular operation of a Westminster-owned vehicle in support of project coordination, campus inspections, and operational activities.

Equal Employment Opportunity Statement

Westminster is committed to the principle of equal opportunity in employment. It is Westminster's policy to provide equal employment opportunities and administer terms and conditions of employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran under applicable federal, state, and local laws. EOE/M/F/D/V.