Community Manager for HOAs Covina

Job Description

Job Description

HOA COMMUNITY MANAGER - Looking for a new start in a growing industry? Looking for a long-term career in a fast-paced industry? Are you organized and have a strong attention for detail and time management skills? Do you have a knack for dealing with people? Are you the type of person who is flexible and willing to work as a team? Are you ready to learn a new career - experience may be helpful but is not required - we will train qualified candidates!

We are seeking an energetic individual who has strong organizational and task management skills to join our growing team as a Homeowners Association Property Manager/Administrative Representative. This person will represent the firm in managing various aspects of community associations in a region served through our Covina office. Individual must be able to multi-task, be punctual, organized, detail oriented, strong communication skills written and verbal, problem solver, great with customer service and reliable. Office hours M-F 8:30 - 5:15 p.m or 10:00am if you have a meeting the same night. HOA evening meetings (up to eight per month).

Need to have typing skills, Microsoft office, basic excel skills and ability to learn our custom programs.

Duties:

Establishes strong relationships with Board members and community members.
Does Walkthrough Inspections of community to determine maintenance issues, vendor contract needs, inspecting maintenance performed, rules violations and architectural issues.

Analyzes financial statements to guide Association in future projects and cash flow. Forecasting and determining problem areas and providing guidance for Board Members.
Work well with departments to facilitate payment of invoices, issuing work orders, insurance procurement, escrow processing, collection of delinquent Association fees, etc.

Assist in preparing annual budget and review of reserve studies.

Maintains property by investigating and resolving owner complaints; enforcing rules; inspecting community for repairs required and completing repairs; planning renovations; contracting with landscaping and other vendor services
Maintains building systems by contracting for maintenance services; supervising repairs.
Secures property by contracting with security patrol service; installing and maintaining security devices; establishing and enforcing precautionary policies and procedures; responding to emergencies.
Enforces architectural policies and rules/regulations.
Prepares reports by collecting, analyzing, and summarizing data and trends.
Preparing correspondence for Vendors, Governmental Agencies and Members.
Prepare detailed monthly report for Board of Directors and attend meetings (evening).
Use excel to prepare spreadsheets and monitor action needed and taken until requests are completed.
Updates job knowledge by participating in educational opportunities; reading professional publications.
Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Skills/Qualifications:
Organization, Time Management, Administrative Skills, Customer Service, Selling to Customer Needs, Territory Management, Prospecting Skills, Professionalism, Internal Communications, Listening, Communication Processes , Written Communication, Flexibility, Team Player

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