Event Sales Manager - Beauport Hotel

Job Description

Job Description

Beauport Hotel is a premier waterfront destination in Gloucester, where intimate celebrations and elegant weddings come to life through thoughtful planning and exceptional service. We are looking for an experienced Event Sales Manager to join our Events team and guide every event from first inquiry to final toast.

The Event Sales Manager is responsible for the full event lifecycle, from the initial client inquiry through to the final execution of the event. This role focuses on social sales, detailing, and the management of weddings and social events, ensuring a seamless experience for our clients and their guests while working within a collaborative team of Event Managers. The ideal candidate is a detail-oriented, self-motivated professional with a deep passion for hospitality and a proven track record in wedding and event sales and coordination.

Essential Functions

Essential functions of the position are below. Additional duties may be assigned as required.

• Manage the sales pipeline from inquiry to contract, maintaining organized files of all communication and client inquiries with prompt, professional follow-up.
• Expertly present our food and beverage options to clients, creating detailed, customized proposals.
• Produce and provide contracts to clients in accordance with Beauport Hospitality Group guidelines.
• Generate and service all aspects of wedding and social events, including event space design and food & beverage selections.
• Produce comprehensive Banquet Event Orders (BEOs) and detailed floor plans to ensure flawless communication and execution of the entire event, including food & beverage, timeline, and vendor coordination.
• Serve as the primary client contact, building strong, trusting relationships throughout the planning process to meet and exceed expectations.
• Coordinate with internal teams and external vendors to manage event timelines and the complete production of each event.
• Oversee event setup and execution to ensure all details are aligned with the client's vision.

• A minimum of 2-4 years of progressive experience in Catering, Hospitality, and/or Sales, including weddings and food & beverage experience—preferably in a management role.
• Direct experience managing weddings from sale to execution is highly preferred.
• Bachelor's Degree in Events, Sales, Hospitality, or a related field is preferred.
• Proficiency in all Microsoft Office programs.
• Strong knowledge of industry-relevant Catering Sales Systems (Caterease experience is a plus) and room diagramming software.
• Knowledge of sales and event operations in a high-end hospitality environment.

The Ideal Candidate  

• Thrives under pressure in a fast-paced environment, maintaining maximum efficiency, accuracy, and attention to detail.
• Is a natural leader who can effectively guide staff and work cohesively as part of a dedicated team.
• Demonstrates sound logic and judgment in evaluating situations and utilizing appropriate resources.
• Is a self-directed, motivated, and adaptable individual with a consistently positive attitude.
• Has a flexible schedule and is available to work weekends and holidays as dictated by the event calendar.

Work Environment & Physical Demands

• This role primarily operates at the hotel property, including front-of-house, back office, all event spaces, and kitchen areas.
• The position requires the ability to stand or walk for approximately 90% of event days (8 or more hours) and lift up to 30 lbs.
• Work includes a mix of collaborative group projects and independent tasks.