Business Operations & Accounting Coordinator

Job Description

Job Description

About The Training Center

The Training Center is a New Jersey-based trade school and leader in career development programs for the skilled trades. We provide top-rated training programs across HVAC, Electrical, Plumbing, Welding, Boiler Operation, and more. Our training supports state licensing, national certification, and career development. For over 40 years, we have helped thousands of industry professionals start a successful career in the trades.

Our Culture and Values

We believe our employees are our greatest asset. We are committed to creating a positive, inclusive and collaborative workplace where employees can grow professionally and personally while contributing to the success of the organization. Our Core values are Teamwork, Collaboration, Transparency and Open Communication.

We offer comprehensive benefits as follows:

• Health and Medical Insurance
• Dental and Vision
• Life Insurance
• PTO
• Sick time
• Holidays
• 401K with company matching
Overview

The Operations & Accounting Coordinator plays a key support role at The Training Center, bridging the gap between finance, operations, and HR. This position is responsible for keeping the organization's bookkeeping accurate and current, ensuring clients are smoothly onboarded, and helping leadership track performance through timely reports. The role also partners with the HR Director to support payroll processing.

This is an ideal opportunity for a detail-oriented, organized professional who enjoys wearing multiple hats in a fast-moving, mission-driven environment. The right candidate will be comfortable working independently, communicating across departments, and taking ownership of recurring financial and operational workflows.

Key Responsibilities

Bookkeeping & Accounting
• Perform monthend reconciliations across all accounts to ensure accuracy and completeness of financial records.
• Maintain and update QuickBooks on an ongoing basis, including recording transactions, categorizing expenses, and reconciling accounts.
• Generate and distribute monthly client invoices; track outstanding balances and follow up on overdue accounts.
• Assist in the preparation of financial reports and summaries to support management decisionmaking.
• Identify and flag discrepancies or irregularities and work with leadership to resolve them promptly.
Operations & Client Onboarding
• Coordinate and manage the client onboarding process, including preparing, distributing, and tracking all required paperwork and agreements.
• Ensure onboarding documentation is complete, accurate, and properly filed in a timely manner.
• Serve as a point of contact for new clients during the onboarding phase, providing a professional and organized experience.
• Identify opportunities to streamline administrative workflows and improve operational efficiency.
• Support daytoday office operations and assist leadership with administrative tasks as needed.
Management Reporting
• Compile and prepare recurring management reports covering financial performance, operational metrics, and other key indicators.
• Pull data from QuickBooks and other systems to support monthly and quarterly reporting packages.
• Assist in building and maintaining tracking spreadsheets and dashboards used by leadership.
• Ensure reports are accurate, clearly formatted, and delivered on schedule.
Payroll Support
• Assist the HR Director with payrollrelated tasks on a regular cycle, including data entry, timesheet verification, and record maintenance.
• Help ensure payroll submissions are accurate and submitted on time.
• Maintain confidentiality and exercise discretion when handling sensitive employee information.
• Support HR with documentation and filing related to compensation, benefits, and payroll compliance.

Process Automation & Special Projects

• Conduct periodic reviews of existing operational and administrative processes to identify bottlenecks, redundancies, and opportunities for improvement.
• Research and recommend tools, software, or workflow changes that can reduce manual effort and increase efficiency across finance, operations, and HR functions.
• Lead or support special projects focused on process automation, including scoping requirements, coordinating with stakeholders, testing solutions, and documenting new workflows.
• Work with leadership to prioritize and implement efficiency initiatives aligned with organizational goals.
• Develop and maintain standard operating procedures (SOPs) for recurring tasks to ensure consistency and ease of knowledge transfer.
• Stay current on relevant tools and best practices — particularly within accounting, operations, and business administration — and proactively bring ideas to the team.
Requirements
• Bachelor’s degree in accounting, Finance, Human Resources Management, Business Administration, or related field.
• 2+ years of experience in bookkeeping, accounting, or a similar administrative finance role.
• Proficiency with QuickBooks (Desktop or Online); experience with monthend close processes strongly preferred.
• Strong organizational skills with high attention to detail and the ability to manage multiple recurring deadlines.
• Proficient in Microsoft Office and/or Google Workspace (Excel/Sheets in particular).
• Experience with client onboarding, administrative operations, or office management is a plus.
• Familiarity with payroll processes and basic HR administrative tasks preferred.
• Excellent written and verbal communication skills; professional and dependable in a team environment.
• Comfortable working across tools and systems; experience with process improvement, workflow automation, or project management is a plus.
• Associate or bachelor's degree in accounting, Business Administration, or a related field preferred; equivalent experience considered.
Salary

Competitive and commensurate with qualifications and experience.

• ADA Accommodations: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Equal Opportunity Employer: TTC and TTCG are proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.