Administrative Support Specialist

Administrative Support Specialist

A local organization is seeking an Administrative Support Specialist to provide comprehensive administrative and customer service support to the Finance Department. You will be responsible for performing a variety of administrative, clerical, and financial support functions, including records management, data entry, accounts payable support, purchasing assistance, customer service, and coordination of departmental processes. Work hours are Monday through Friday from 8 a.m. to 4:30 p.m.

Job Responsibilities

• Provide administrative support for the daily operations of the Finance Department
• Prepare and process purchase orders, invoices, and other financial documents in accordance with policies and procedures
• Receive, process, receipt, and deposit payments received by the Finance Department
• Maintain financial records, files, and related documentation
• Process invoices from departments for payment via data entry in the accounting system
• Provide customer service to employees, residents, vendors, and the public by responding to inquiries and processing payments received
• Assist with maintaining records and other departmental databases
• Provide administrative support for the annual budget process, audits, and other financial projects
• Prepare correspondence, reports, forms, and other departmental documents
• Answer telephones, greet visitors, and perform other clerical and administrative support duties as assigned