Logistics and Operations Specialist #173

Summary

The Senate Sergeant at Arms is seeking a Logistics and Operations Specialist #173. The complete vacancy announcement and application can be found on the United States Senate Career Page at This vacancy announcement closes at 7pm EST on the closing date. Late applications will not be accepted.

Duties

Creates manages and monitors purchase orders (POs) for newly requested equipment SAA furniture and supplies; assists in renewal and cancellation of office equipment rental and maintenance contracts; performs receiving process for PGDM and other SAA departments. Advises the originating office when equipment is received; places items in storage; processes equipment returned from other Senate locations and restocks reusable and tracks incoming requests retrieving orders according to quantity and barcode while ensuring accuracy. Locates requested material in the warehouse by using a pick ticket (pull report) by and stages Senate material in the proper location at the warehouse by using put-away reports as well as closing pending procurement orders in the SAA inventory tracking support to offices in the packaging of oversized items for mail distribution as well as providing support in ordering and delivering boxes for customers. Employs knowledge of USPS standards for appropriate packaging labeling weighing and addressing of priority the SAA inventory management system; enters and updates systems and databases for tracking equipment and supplies; researches and processes invoices POs and contracts; keeps a pending file of all equipment ordered; generates all aspects of flag processes with Senate customers the Secretary of the Senate and AOC contacts along with communication and tracking handled by other PGDM section participants to intake fly mail and ensure billing accountability of orders of flags flown over the U.S. Capitol. Processes flag orders using job management applications and reviews each flag for correctness before delivery to the constituent. Uses the mail system to calculate the amount of postage using postal ZIP code and weight and ships each flag to the duties as assigned.

Requirements

Conditions of employment

• For conditions of employment and citizenship requirements please visit the job announcement on the United States Senate Career Page at Work Experience
  • One to three years of experience which provided familiarity with operation of office equipment and a basic understanding of inventory methods.

  Required Special Skills/ Knowledge

  • Knowledge of modern inventory control materials management and asset management practices.
  • Knowledge of or ability to learn procurement rules and regulations pertaining to the Senates financial and inventory management systems.
  • Knowledge of office equipment computers relevant software and web applications spreadsheets and databases.
  • Ability to work on a stock picker elevated above 30 feet above ground level.
  • Ability to enter and keep accurate computerized records.
  • Ability to test and make minor equipment repairs.
  • Ability to understand and follow oral and written instructions.
  • Ability to establish and maintain effective working relationships with supervisor co-workers and customers.
  • Physical strength agility and dexterity required to perform the work.
  • Ability to learn traffic routes and the location of governmental buildings and installations in and around the Washington D.C. area in confined spaces.
  • Ability to communicate effectively.
  • This position may require the incumbent to be available for sudden recall in response to emergency events affecting the Senate campus or community which may include after-hour or weekend work and to potentially deploy to alternate sites in support of the Senates contingency operations.
  • Possession of a valid drivers license for at least three years and a good driving record.
  • Ability to work on a stock picker elevated above 30 feet above ground level.
  • Pallet jack certification.
  • As part of our hiring process we may conduct a skills assessment to better understand an applicants proficiency in key areas relevant to the role.

  Desired Qualifications

  • Proficiency in processing inventory requests ensuring accuracy and efficiency.
  • Knowledge of logistics policies and procedures.
  • Knowledge of modern inventory control materials management and asset management practices.
  • Demonstrated ability to adapt and remain flexible while working with Senate staff offices and committees.
  • Ability to work well under pressure in a fast-paced environment and manage multiple tasks and deadlines.
  • Strong attention to detail with excellent organizational written and verbal communication skills.
  • Strategic thinking and strong interpersonal skills.
  • Experience or familiarity with packaging and shipping standards (USPS FedEx UPS) including proper labeling weighing and addressing.
  • Experience handling customer or constituent requests with a focus on accuracy timeliness and high-quality service.

  Working Conditions

  • Since this position requires onsite presence in support of the U.S. Senate when in session this position requires the employee to be available and prepared to work during a lapse in appropriations in inclement weather on holidays and during late night overnight and weekend the context of government furloughs this position is considered excepted.
  • This position directly supports essential services of the U.S. Senate. As such this position requires the employee to be available and prepared to work during a lapse in appropriations in inclement weather on holidays weekends and during late nights to ensure essential services to the Senate continue without the context of government furloughs this position is considered excepted.
  • The person in this position needs to occasionally move bend crawl and stand for long durations.
  • Frequently moves boxes and equipment weighing less than 50 pounds for various needs.
  • Work exposes the employee to excessive noise.
  • Work requires operation of powered industrial trucks (such as forklifts pallet jacks scissor lifts etc.).
  • Work requires the employee to wear uniforms.

  Education

  High School Diploma or GED.

  Additional information

  The Sergeant at Arms is an equal opportunity employer in accordance with the requirements of Senate rules regulations and applicable Federal Laws. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email with Applicant Accommodation in the subject line. No moving relocation or pre-employment travel expenses will be paid for this position or while in application for this position.

  Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

IC