Conference Room Planner

Conference Room Planner

Provides courteous and efficient service to both clients and staff for conference services. Coordinates with local offices for daily requirements, office specific needs and updates in the Conference Services Software.

Coordinate conference room scheduling and support meetings across multiple US offices

Manage catering logistics, partner with vendors, and ensure smooth event execution

Collaborate with IT, facilities, and other teams to meet meeting and event needs

Monitor daily conference schedules and proactively resolve conflicts or last-minute changes

Review event-related invoices and track reporting metrics as needed

Review reports and attend daily and weekly meetings with events operational team

Keep current on US office changes that impact Conference Services

Support continuous improvement of conference services processes and standards

Provide occasional on-call support for urgent meeting requests

Required Experience

Strong organizational and multitasking skills in a dynamic environment

Excellent communication and customer service mindset

A proactive, solution-oriented approach with high attention to detail

Professionalism and the ability to work effectively with internal teams and external partners

High School Diploma is required.

One year experience working in an office environment preferred.

Scheduling or meeting coordination a plus.

Monday Friday 9 am 6 pm

A values?driven firm that fosters collaboration and respect

This position is eligible for a Hybrid Schedule

Medical, dental, and vision insurance

401(k) with company match and profit-sharing options

Paid time off and holidays

Wilmer Cutler Pickering Hale and Dorr LLP (WilmerHale) is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran, or any other protected status under applicable law. WilmerHale will make reasonable accommodation for qualified individuals with disabilities and otherwise as required by applicable law.