Facilities Coordinator (Full-Time)

Introduction
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Overview

We're always looking for talent that believes in having fun. At PENN Entertainment, you'll get to be a part of an exciting industry, where the days and nights are fast paced. You'll work with an incredibly diverse set of co-workers driven by their enthusiasm for helping people find and have more fun. You'll also get to work at a company that cares about your career growth and will help you get the support you need to expand your possibilities.


Click HERE to learn more about our Day 1 Benefits, 401k Program, Company Perks, Career Opportunities, Advancement Programs, Scholarships and more!

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

• The following and other duties may be assigned as necessary:
• Works closely with the Director of Facilities and Facilities Management in maintaining schedules, meetings, follow-up details, and other related duties as assigned
• Coordinate and oversee new hire process and scheduling candidate interviews with Facilities Management
• Coordinate Facilities-specific orientation sessions and arrange on-the-job training schedules for new hires
• Work with Facilities Management in scheduling staff to assure proper coverage of all days and shifts
• Monitor, document and report: Facilities Management and Team Member PTO/FTO leave requests, attendance, FMLA requests and leaves of absence
• Oversee Facilities inventory management system to include but not limited to: establishing inventory levels, organizing inventory storage, ordering needed inventory
• Work as a resource to Facilities Engineers in ordering materials and supplies outside of normal inventory
• Work with purchasing in procuring pricing for materials and supplies outside of normal vendors
• Request quotes for supplies and materials from vendors, creating requestions based on those quotes
• Oversight of and entering Facilities work orders, working with Facilities Management to maintain an efficient work order process, using the work order system to provide regular (monthly) and on-demand reports to provide data analysis of Facilities efficiencies
• Perform required "My Field Audit" monthly inspections
• Manage facilities related tasks in "My Field Audits", transferring deficiencies into the department work order system and closing out completed tasks
• Coordinate site visits and inspections by Facilities Vendors, escorting or arranging for an escort for these vendors during their visits as needed
• Arrange escorts for facilities technicians needing to make entry to restricted areas
• Record and submit monthly and quarterly meter readings (ie; arcade electric, water)
• Attend monthly safety committee meetings, address safety concerns, create work orders to correct safety issues
• Attend all departmental and company training programs or meetings as directed
• Adhere to all company policies and procedures
• Adhere to all gaming laws and regulations
• Perform job duties in a safe and responsible manner including keeping areas clean and free of safety hazards, debris and litter
• Assist Facilities engineers as needed
• Other duties as assigned

Requirements

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 21 years of age.
• Experience with Microsoft Office Suite (preferred)
• Ability to understand and become proficient with purchasing software (Coupa)
• Ability to understand and become proficient with computerized maintenance management systems (CMMS)
• Ability to understand and become proficient with basic operation of building automation software (BAS)
• Ability to effectively speak and communicate with individuals and groups of people
• Ability to accurately calculate figures and amounts and perform mathematical functions applicable to business needs.