Accounts Payable Supervisor

ONLY US CITIZEN / EAD HOLDER / GREEN HOLDER REQUIREDAcrostaff is a full-service professional staffing firm providing contract and direct hire staffing solutions for hiring organizations and career management for jobseekers . Acrostaff provides temporary and full-time jobs as well as career services to job seekers, free of charge. If you are looking for a job, our recruiters can help you today. Acrostaff understanding is what drives our specialty industries, becoming involved in our communities on a professional and personal basis, following a disciplined process of identifying quality candidates, partnering with employers.Accounts Payable Supervisor,California,San RafaelFull-time Benefits - Full 2+ to 5 years experience_ Seniority Level - Associate_ Education - Associate's DegreeWillingness to Travel - OccasionallyAP Supervisor will provide day to day oversight of the AP Analysts and assist in resolving escalated issues.The Supervisor will be responsible for reviewing and reporting on key performance indicators for the AP Team such as:Hold and Aging resolution, Invoice accuracy, Days Payable Outstanding (DPO) measurement and monitoring, Volumes Processed by Analyst and Customer Service timeliness and accuracy.The Supervisor will have two other major responsibilities:Ensuring accurate and timely payments and reviewing and approving Vendor banking detailsEnsure timely payments to Suppliers by meeting quality and timeliness standards.Perform weekly pay run (various payment methods). Verify all payments are appropriately processed as planned and assist Analysts in resolving returned or failed payment issues.Proactively manage Citibank payments (failed payments and returned payments) and work with GL team on the reconciliation of all failed payments.Collaborate with vendor master maintenance team to improve the vendor onboarding process; including review, validation, approval and updating of Vendor banking-related detailsProvide oversight and general guidance to AP analysts in resolving day to day issues related to Supplier invoices, process or inquiriesEnsure Analysts meet internal service level agreements for responding to and resolving internal customer and Supplier inquiries._ Work with AP Manager to provide input and feedback related to into accuracy and timeliness of invoice processing by our offshore 3rd party provider with input from Analysts.Assist Analysts, as requested, in resolving invoice processing exceptions by working with appropriate internal contacts. (i.e. invoices not approved)Make recommendations for overall process improvement of the AP process by investigating industry trends and providing recommendations this includes collaboration with AP functions in regions outside of the US._ Review Analysts manual wire data including: dollar amount and bank account prior to release on the Citibank platform. _ Log pertinent wire info details into spreadsheet for GL use. Attach relevant back up on the AP shared drive.Act in the role of back up to AP Manager for running weekly payments and wire runs._ Maintain files and documentation accurately, in accordance with company policy and accepted accounting practices. _ Assist in the documentation of internal AP Standard Operating Procedures (SOPs) and Desk Instructions (DIs), review annually with regional peers and edit for accuracy.Collaborate with GL team on the reconciliation of payments status between Oracle and Citibank_ Provide support for SOx and other internal audits by pulling requested file samples and documentation and participating in walkthroughs of AP processes.Assist AP Manager with 1099 filings_ Participate in small projects as requiredMake process improvement recommendationsExperience with Oracle or SAP, including running and reviewing reports_ Experience with Banking platforms_ Expert MS Excel user_ Working knowledge of general accounting principles _ 5 yr. experience in Accounts Payable, as Supervisor or Coordinator/Analyst Experience in a Multinational company, dealing with multi currency payments_ Excellent customer service_ Strong problem-solving skills_ Ability to work in a fast paced and changing environment_ Ability to communicate effectively with Suppliers and internal customers.EDUCATION Associate degree or higher in Business/Accounting preferredSUPERVISOR RESPONSIBILITYLeadership and oversight of a team of 4 Accounts Payable Analysts