Administrative Assistant

About The Role We are seeking a reliable and detail-oriented Administrative Assistant to support our Portland office. This role is essential to maintaining smooth day-to-day administrative operations. The ideal candidate is organized, proactive, and comfortable handling a variety of tasks. Training will be provided for the right individual who is eager to learn and grow. Job Title: Administrative Assistant Job Type: Full-Time | On-Site Work Location: In person Key Responsibilities Process customer and vendor invoices accurately using internal systems Assist with payment tracking and coordination with sales teams Manage purchasing requests, including recurring expenses and production materials Assist with onboarding new suppliers and maintaining documentation Enter and maintain orders in company systems Submit weekly hourly payroll for the facility Maintain office supply inventory and manage facility expenses Organize and maintain digital and physical filing systems Provide general administrative support across departments (HR, Accounting, Operations) Manage calendars, appointments, and internal events Coordinate employee travel (flights, hotels, rental cars) Accurately input data and assist with reports and spreadsheets Handle incoming/outgoing mail and shipments Coordinate courier services and maintain shipping documentation Greet visitors, answer phones, and direct inquiries Assist in distributing company communications and announcements Monitor vehicle and equipment registrations Participate in corporate administrative meetings Perform other duties as needed to support operations Qualifications Basic proficiency in Microsoft Office (Word, Excel, Outlook) Strong organizational skills and attention to detail Effective written and verbal communication Ability to multitask in a fast-paced environment Positive attitude and willingness to learn Previous administrative experience is a plus, but not required What We Offer Full training provided Supportive, team-oriented environment Opportunities for growth and advancement Benefits 401(k) Dental insurance Health insurance Vision insurance Experience administration : 2 years (Preferred) Interested candidates are encouraged to apply with their resume. We look forward to adding a motivated team member who’s ready to grow with us! We are an equal opportunity employer and are committed to creating an inclusive workplace for all employees. We consider all qualified applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other legally protected characteristic. #J-18808-Ljbffr