Portfolio Manager

Job Responsibilities Prepare and present monthly management reports covering site inspections, maintenance progress, violations, insurance status, and security incidents Draft annual budgets for Board approval and manage working capital reserve projects Obtain competitive bids for all contracts based on written specifications; Board retains final approval Authorize purchases, approve invoices, and confirm lien releases before final payment Conduct weekly property inspections and monthly reviews of preventative maintenance logs Negotiate and track vendor contracts, expirations, and bidding timelines Vet contractors for insurance certificates, bonding, warranties, and workmanship quality Develop and maintain preventive maintenance programs for mechanical, plumbing, electrical, and HVAC systems Coordinate annual and as-needed inspections of common elements, submitting quarterly findings to the Board Serve as the primary liaison between the Board and property operations Respond to owner correspondence and enforce community rules and regulations Process incident/accident reports and insurance claims, coordinating on potential litigation Attend Board meetings per management contract requirements Supervise onsite staff and the Corporate Administrative Assistant Hire, train, and retain on-site personnel as needed Flag personnel and physical property needs to senior leadership Requirements High school diploma required; college degree preferred Strong customer service background with excellent written and verbal communication skills CMCA designation (CAI) preferred Proficiency in Microsoft Office (Outlook, Word, Excel) Working knowledge of Vantaca, Strongroom Payables Lockbox, and community web portals Valid driver's license may be required Ability to lift up to 25 lbs and walk properties, including stairs Core Competencies Demonstrates expertise in property management, including budget preparation, vendor negotiation, and maintenance program development. Strong communication and customer service skills are essential for liaising with the Board and managing onsite staff. Highest-signal resume keywords Property Management Budget Preparation Vendor Negotiation Preventive Maintenance Programs Customer Service ATS Optimization Keywords Hard Skills Budget Management Site Inspections Contract Management Insurance Claims Processing Preventive Maintenance Staff Supervision Incident Reporting Regulation Enforcement Soft Skills Excellent Communication Skills Customer Service Orientation Certifications & Qualifications CMCA Designation Industry Keywords Property Operations Board Liaison Vendor Contracts Maintenance Logs Community Rules Tools & Technologies Microsoft Office Vantaca Strongroom Payables Lockbox Community Web Portals #J-18808-Ljbffr Jobtailor