Personnel Security Specialist

Job Description

Job Description

Kaiva Tech, LLC is seeking a Personnel Security Specialist in Rosslyn, VA

Reports To: Program Manager/Senior Program Manager

Schedule: Monday - Friday

Hours: Full-time, 40-hours/week

FLSA Status: Exempt

Work Location: Rosslyn, VA . On-Site as Required by Contract; minimal Telework by approval

Security Clearance: Active Top Secret / SCI eligibility is required.

 

Position Summary

The Personnel Security Specialist (PSS) is responsible for executing and administering personnel security operations supporting DISA, Department of Defense (DoD), and associated mission partners under Contract HC101324P0002 and all related modifications. The PSS serves as a subject matter expert for personnel security, suitability, vetting, trust determinations, clearance processing, continuous vetting, insider threat coordination, adverse information reporting, and regulatory compliance.

 

The PSS ensures compliance with DoD, DISA, Office of Personnel Management (OPM), Defense Counterintelligence and Security Agency (DCSA), and Intelligence Community (IC) personnel security requirements. This position supports government security officials by processing, tracking, adjudicating, documenting, auditing, and reporting personnel security actions while protecting classified information and safeguarding government resources.

 

The specialist works closely with Program Managers, Facility Security Officers (FSOs), Contract Security Managers (CSMs), Government Security Managers (GSMs), Human Resources personnel, CORs, Security Officers, and federal stakeholders to ensure personnel meet all eligibility and access requirements throughout the employment lifecycle.

 

Essential Duties and Responsibilities

Personnel Security Administration

• Process, monitor, and maintain personnel security actions for contractor and government personnel.
• Initiate, track, and maintain personnel security investigations through approved government systems.
• Verify clearance eligibility, access authorizations, and investigation status.
• Review personnel security documentation for completeness, accuracy, and regulatory compliance.
• Support onboarding, transfer, separation, and clearance crossover activities.
• Maintain personnel security records in accordance with federal record retention requirements.
• Monitor reinvestigation, periodic review, and continuous vetting requirements.

 

Security Clearance Management

• Manage personnel security processes associated with:
• Secret clearances
• Top Secret clearances
• TS/SCI eligibility
• SCI nominations
• Special access requirements
• Public Trust determinations
• Sensitive Position Designations
• Coordinate clearance actions with DCSA, DISA Security Offices, and Government Security Managers.
• Validate eligibility and access prior to granting system, facility, or program access.
• Support clearance reciprocity determinations and transfer actions.

Personnel Vetting and Adjudication Support

• Conduct security screening reviews and pre-employment eligibility checks.
• Analyze investigation data for completeness and potential issues requiring government review.
• Prepare security documentation supporting suitability and trust determinations.
• Coordinate resolution of incomplete investigative requirements.
• Assist government adjudicators by compiling required supporting documentation.

Continuous Vetting and Insider Threat Support

• Monitor personnel security alerts and continuous vetting notifications.
• Coordinate reviews of reportable information and security-related incidents.
• Support insider threat awareness and reporting programs.
• Maintain documentation associated with continuous evaluation activities.
• Ensure timely reporting of adverse information in accordance with DoD and DISA requirements.

Access Control and Visit Management

• Verify personnel eligibility for facility and system access.
• Coordinate classified visit requests and access verification.
• Support SCI billet management and access roster maintenance.
• Maintain access authorization records and accountability documentation.
• Support visitor control procedures for classified facilities as required.

Compliance and Audit Support

• Support personnel security inspections, audits, and assessments.
• Conduct internal compliance reviews of personnel security processes.
• Develop corrective actions addressing identified findings and observations.
• Prepare audit documentation and management reports.
• Respond to government data calls and status requests.

Security Education and Awareness

• Provide personnel security guidance to employees and management.
• Support annual security awareness and insider threat training.
• Educate personnel regarding reporting responsibilities.
• Assist management with security policy interpretation and implementation.

Security and Compliance Responsibilities

The Personnel Security Specialist shall support compliance with:

• National Industrial Security Program Operating Manual (NISPOM) (32 CFR Part 117)
• DoDM 5200.01, Volume 1-4
• DoDM 5105.21 (DCSA)
• DoDI 5200.02 Personnel Security Program
• DoDI 5200.48 Controlled Unclassified Information (CUI)
• DoDI 1400.25 Civilian Personnel Management
• SEAD 3 (Reporting Requirements)
• SEAD 4 (National Security Adjudicative Guidelines)
• SEAD 6 (Continuous Evaluation)
• Executive Order 12968
• Executive Order 13467
• Executive Order 13764
• Intelligence Community personnel security directives, when applicable
• FISMA and cybersecurity-related personnel screening requirements
• Contract HC101324P0002 security requirements and all subsequent modifications.

Required Qualifications

Education

Bachelor's degree in (equivalent combination of education and experience may be accepted:

• Security Management
• Criminal Justice
• Homeland Security
• Business Administration
• Public Administration
• Human Resources
• Information Assurance

 

Experience

Minimum of 5 years of progressively responsible experience in:

• DoD Personnel Security
• Industrial Security
• Federal Security Operations
• Security Clearance Processing
• Suitability and Vetting Programs

Experience supporting DISA, DoD, DCSA, Intelligence Community, or Federal Civilian Agencies is highly preferred.

 

Required Knowledge

Extensive knowledge of:

• DISS
• NBIS
• eAPP/E-QIP processes
• JPAS legacy records
• Continuous Vetting programs
• Security investigations
• Personnel security adjudication principles
• Insider Threat programs
• Security clearance lifecycle management
• NISPOM requirements
• Federal records management requirements

 

Preferred Qualifications

• Active TS/SCI Clearance.
• Security Fundamentals Professional Certification (SFPC).
• Security Asset Protection Professional Certification.
• DCSA Security Specialist Training.
• Experience supporting DISA headquarters operations and/or supporting classified information programs.
• Experience utilizing NBIS, DISS, and Continuous Vetting systems.
• PMP, PSP, CPP, or related security certifications.

 

 

PHYSICAL DEMANDS:

 

Standing

5%

Sitting

70%

Walking

5%

Stooping

Minimal

Lifting

Minimal

Computer Work

75%

Telephone Work

10%

Reading

70%

 

EEO/AA: Kaiva does not discriminate based on race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment or the provision of services and is an equal access/equal opportunity/affirmative action employer.