Lease Admin Coordinator (Hybrid) - San Jose, CA

About the Role:

We're looking for adetail-oriented coordinator to help manage communications, records, and datasystems that keep our projects running smoothly.

This job is a part of the Lease Administration functional area which focuses on providing real estate portfolio administration, database management, accounts payable and receivable, and audit services.

What You’ll Do

• Communications & InboxManagement Monitor a shared projectemail inbox, log incoming messages into tracking systems, and file documents inthe appropriate digital folders and databases.

• Tracking & RecordKeeping Regularly update and auditproject tracking spreadsheets to keep contract statuses, approval dates, andkey milestones accurate and current.

• Data Quality Review a data quality dashboard to catch and correcterrors in real time and produce weekly reports that flag upcoming deadlines forthe team.

• Knowledge Base Maintenance Build and maintain organized digital knowledge bases(using AI tool called NotebookLM) so that contracts, documents, and projectinformation are easy to find and up to date. For contract review andabstraction.

Who This Is For: Someone who is highly organized, comfortable workingacross multiple tracking tools and databases, and takes pride in keepinginformation accurate and accessible. Prior experience with database or projectmanagement tools is a plus.

What You’ll Need:

• Bachelor's Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.

• Ability to use existing procedures to solve standard problems

• Experience with analyzinginformation and standard practices to make judgments

• In-depth knowledge ofGoogle suites products. Examples include Sheets, Docs, Gmail, Google drive,etc.

• Strong spreadsheet skillsare required

• Organizational skills witha strong inquisitive mindset.

• Self-starter mindset

• Ability to workindependently

• Highly detailed-oriented

• Experience using AI tools

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Lease Admin Coordinator position is $85,000 annually [or $40.86 per hour] and the maximum salary for the position is $90,000 annually [or $43.26 per hour]. The compensation offered to a successful candidate will depend on their skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at View email address on click.appcast.io or via telephone at View phone number on click.appcast.io (U.S.) and View phone number on click.appcast.io (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)