Commercial Real Estate Lease Administration Specialist

Our client, the U.S.’s largest commercial real estate services firm, has an exciting opportunity for a Lease Administration Specialist to support a global data center portfolio in San Jose, CA .

This is a hybrid 3+ month contract-to-hire opportunity for a detail-oriented commercial real estate professional with strong experience in lease administration, invoice review, financial operations, and vendor compliance . The schedule is Monday–Friday, 9:00am–6:00pm , offering a consistent workweek with strong structure and work-life balance. This role is hybrid , with onsite work Tuesday through Thursday and remote work on Mondays and Fridays .

The position offers $26–$30/hr based on experience , along with included health benefits and the potential for long-term conversion.

Job Description:

• Support lease administration and asset management activities for a large global portfolio of data center assets

• Review invoices, purchase orders, and lease-related billing to ensure compliance with contractual terms

• Manage the full purchase order lifecycle, including requesting, tracking, monitoring, and allocating funds appropriately

• Serve as the primary point of contact for accounts payable inquiries and resolve billing discrepancies as needed

• Assist asset managers with reviewing vendor contracts, lease agreements, and operational documentation

• Maintain accurate portfolio records and ensure integrity of real estate and financial data

• Track and manage required industry certifications and compliance documentation for service providers

• Generate reports related to vendor compliance, invoice status, and operational metrics for leadership teams

• Collaborate with global teams and support ongoing operational and financial processes across the portfolio

• Utilize spreadsheets, reporting tools, and internal systems to organize and analyze detailed portfolio information

Must Have Qualifications:

• Minimum of 3-5 years of experience in lease administration, commercial real estate operations, asset management support, or related financial operations

• Experience reviewing commercial real estate invoices, purchase orders, lease agreements, and vendor contracts

• Strong understanding of AP/PO processes, invoice reconciliation, and financial administration

• Advanced spreadsheet and reporting experience using Google Sheets or Microsoft Excel

• Strong organizational skills with exceptional attention to detail

• Excellent written and verbal communication skills

• Ability to work independently and manage multiple priorities in a fast-paced environment

Nice to Have Qualifications:

• Experience supporting commercial real estate portfolios within the data center industry

• Experience with reporting platforms such as Looker Studio or Power BI

• Salesforce experience

• Bachelor’s degree preferred

• Self-starter mindset with the ability to work collaboratively across global teams