Part-Time Administrative Assistant

Job Description

Job Description

Benefits:

• Dental insurance
• Employee discounts
• Health insurance
• Paid time off

About Us

Habitec Architecture and Interior Design is a top Silicon Valley firm recognized on the Silicon Valley Business Journal Book of Lists, with over 50 years of award-winning project experience. We deliver commercial architecture and interior design across corporate office, retail, restaurant, industrial, and medical sectors serving local startups through Fortune 500 and Top 10 technology companies.

About the Role

The Administrative Assistant provides comprehensive administrative and operational support to the office and management team. This role ensures efficient day-to-day office operations by coordinating communications, managing schedules, maintaining records, supporting projects, and assisting with internal and external events. Administrative Assistant will work 20 hours per week.

Responsbilities

Office & Administrative Support
Manage front desk operations, including greeting guests and answering, screening, and directing phone calls.
Sort and distribute mail and packages and maintain overall office organization and tidiness.
Maintain office and conference room calendars and assist with scheduling meetings and appointments.
Coordinate office supplies, kitchen inventory, and equipment needs.
Assist with troubleshooting office equipment in coordination with IT.
Perform general clerical duties such as filing, organizing documents, and maintaining records.
Administrative & Executive Support
Provide direct administrative support to managers and leadership, including calendar management and correspondence.
Monitor and manage email communications and respond to information requests.
Track, record, and assist with expense reports and reimbursements.
Assist in travel coordination, meeting logistics, and event planning.
Event & Team Support
Coordinate office events, team-building activities, and employee functions.
Assist with internal communications and staff engagement activities.
Support marketing or business development events as needed.