Real Estate Operations Specialist

SPECIALIST, REAL ESTATE OPERATIONS 

About Carvana
At Carvana, we’re changing the way people buy and sell cars. With an ambitious vision and a fundamentally different approach designed to be fun, fast, and fair, Carvana became the fastest-growing automotive retailer in history. We expanded nationally, went public on the New York Stock Exchange, sold our 1 millionth car, and reached the Fortune 500, all in just eight years.

Today, with 4 million retail customers and counting, Carvana is both the fastest-growing and the most profitable public automotive retailer — and we’re just getting started. Working here means being part of a team that embraces change, celebrates creative problem solving, and always strives to be better. If you’re driven to grow and make an impact as part of a collaborative team, you’ll fit right in.

About the team and position
We’re looking for a Real Estate Operations Specialist in our Legal Department to join a unique and exciting organization. The Specialist will work closely with Carvana’s real estate, legal and licensing teams, helping to keep projects, tasks, and workflow organized, efficient, and effective. Multitasking, organizing and distilling relevant information are necessary skills. Strong communication, project implementation, and task-management skills are expected. This individual must be able to prioritize and re-prioritize work across multiple projects, which may vary in size and scope, as needed to support the team’s ambitious efforts. Your contributions will have a tangible impact within a blitz-scaling national real estate roll-out in a game changing company.

This is a fully on-site position, Monday through Friday, at our corporate HQ in Tempe, Arizona.

Please be sure to provide a cover letter with a brief description of why you are well-equipped for this role .

What you’ll be doing

• Support the real estate legal team, keeping information and processes coordinated, and projects organized while obtaining results aligned with stated objectives.
• Responsible for maintaining a portfolio of dealer, business, auction and other licenses and proactively ensuring all renewals are properly inventoried, managed and renewed to avoid missed deadlines & operational disruption.
• Support project management efforts by tracking progress, deliverables, target dates, and statuses, and communicating on these items to appropriate parties. Effectively execute on projects, file and task tracking and anticipate next steps based on the information and guidance provided.
• Spot, recommend, and execute process enhancements that create team efficiencies and desired results.
• Create and/or use and maintain documents, resources, and applications that assist in the organization, tracking, and communication of projects and processes.
• Leverage strong initiative and creative problem solving skills to help keep processes and projects flowing in a positive direction.
• Develop a solid understanding of real estate and licensing processes, roles within the team, and how to support day-to-day efforts.

What you should know or have 

• An Associate's or Bachelor’s degree from an accredited institution.
• 3+ years experience working in a corporate/office environment in an administrative or similar role. 
• Demonstrated proficiency in project management, organizational and time-management responsibilities with ability to identify specific goals (and to work collaboratively within a team to accomplish those goals).
• Demonstrated proficiency in and aptitude for project, file and task tracking and anticipating next steps.
• Initiative and desire to independently complete tasks that enable greater team efficiencies and results.
• Demonstrated knowledge of Microsoft Office products, and aptitude for project management tools and software.
• Demonstrated knowledge of AI tools, with the ability to leverage AI resources responsibly to simplify tasks.
• Strong initiative and ability to use creative problem solving skills to address support and process needs within a team.
• Demonstrated proficiency in project management, organizational and time-management responsibilities with ability to identify specific goals (and to work collaboratively within a team to accomplish those goals).

We’d love it if you also have

• Experience in licensing, real estate, or legal field(s). 
• Experience with Google Workspace products (Google Docs, Sheets, etc.).

What we’ll offer in return

• Full-Time hourly position.
• Medical, Dental, and Vision benefits.
• 401(k) with company match.
• A multitude of perks including student loan payments, discounts on vehicles, benefits for your pets, and much more.
• A great wellness program to keep you healthy and happy both physically and mentally.
• Access to opportunities to expand your skill set and share your knowledge with others across the organization.
• A company culture focused on high performance and bar-raising, with vast opportunities to learn and grow.

Other requirements
To be able to do your job at Carvana, there are some basic requirements we want to share with you.

• Must be able to read, write, speak and understand English.

Of course, we’ll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. 

Legal stuff
Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship.

Carvana is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. Carvana also prohibits harassment of applicants or employees based on any of these protected categories.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.