Human Resources Coordinator

$52.1k - $69.5k

International Paper

Auburn, ME

Job Description

Position Title:

HR Coordinator

Pay Rate :

$52,100 - $69,500

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift :

Salaried Full-Time

Physical Location:

Putnam, CT

The Job You Will Perform:

Supports managers and employees at the facility in Human Resource-related areas. This is a non-exempt position that reports to the Site Manager with dotted line reporting to the Human Resource Manager.

Coordinates selection processes for hourly positions including posting with and outreach to the local Workforce Development and other organizations; communication with authorized staffing agencies; sourcing, screening, and corresponding with applicants; conducting pre-employment assessments and reference checks; maintenance of all recruiting files. Coordinates orientation and onboarding activities for new hires.

Makes presentations to employees and contractors regarding policies and work rules that apply to all individuals who work at our location.

Maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files, and I-9's.

Maintains logs for disciplinary action, training, vacation, etc. Maintains the accuracy of shared files and databases.

Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.

Thorough knowledge of local pay practices, pay levels, job groups, and manages the interface with Oracle and the plant hourly payroll system (Workforce). Ensures hourly employees are coded accurately by job classification, jobs performed, shift, and department assignment.

Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.

Working knowledge of all benefits for hourly and salaried employees. Assists with open enrollment meetings. Serves as a resource to employees in resolving benefits-related issues and concerns. Supports processes related to FMLA, disabilities, and return to work.

Processes all unemployment-related claims; participates in any appeal hearings or other activities related to unemployment claims.

Surfaces employee concerns and improvements; recommends alternatives for resolution of problems as appropriate; acts as a liaison between the individual employee, facility managers, Human Resource Manager, and company or community resources in maintaining a highly engaged, union-free work environment.

May perform additional duties as assigned to support the Finance functions such as payroll, and related administrative duties in support of plant operations.

Coordinate facility functions including employee recognition, service awards, safety, and holiday-related events.

Assists in organizing presentation materials, coordinating meeting and catering arrangements, maintaining bulletin boards, and other assignments as required.

Maintains the Affirmative Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions; completion of the annual AAP. Ensure the facility maintains full compliance with all aspects required of a federal contractor.

The Skills You Will Bring:

Minimum of three years general administrative human resources experience. College degree in Human Resources or related field highly desirable; PHR certification strongly preferred.

Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.

Experience with Oracle strongly desired. Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel. Demonstrated ability to learn new software programs or databases quickly.

Prior work experience in a union, multi-shift manufacturing environment preferred.

Working knowledge of federal and state employment laws.

A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.

Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.

Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.

Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.

Apply

Vacancy posted 2 days ago

Similar jobs that could be interesting for youBased on the Human Resources Coordinator in Auburn, ME vacancy

Human Resources Coordinator
$23 - $28.76 per hour
...Human Resources Coordinator Human Resources Coordinator at Central Maine Medical Center in Lewiston, Maine Central Maine Healthcare (CMH), a member of Prime Healthcare Foundation, is an integrated healthcare delivery system serving approximately 400,000 residents...
Suggested
Full time
Local area
Shift work
Prime Healthcare
Lewiston, ME
2 days ago
Human Resources Coordinator
...Perform:Supports managers and employees at the facility in Human Resource-related areas. This is a non-exempt position that reports to... ...Manager with dotted line reporting to the Human Resource Manager.Coordinates selection processes for hourly positions including posting...
Suggested
Hourly pay
For contractors
Work experience placement
Local area
Flexible hours
Shift work
International Paper
Auburn, ME
1 day ago
Human Resources Specialist
...RESPONSIBILITIES The Human Resources (HR) Specialist will coordinate with supervisors and employees, ensuring compliance with in accordance with applicable state and federal laws, as well as agency policy and procedure. This position will oversee personnel file management...
Suggested
Full time
Work at office
Local area
Remote work
Afternoon shift
Northwest Children's Home, Inc.
Lewiston, ME
1 day ago
Public Benefit Specialist
$19.55 - $21.5 per hour
...Functions : Reviewing all referred uninsured/under-insured patients for program eligibility opportunities, initializing and coordinating the application process to facilitate accurate and appropriate submissions Effectively communicating with the patient to...
Suggested
Ensemble Health Partners
Lewiston, ME
1 hour ago
HR Generalist - Integrations
...activities, and post-close HR support. Working closely with Human Resources, Integrations, Operations, Payroll & Benefits, Recruiting,... ...prepare employment documentation based on approved terms Coordinate and execute onboarding for employees joining Milestone...
Suggested
Night shift
Milestone Funeral Partner
Auburn, ME
13 days ago
Talent Acquisition Manager
$36.24 - $52.37 per hour
...recruitment practices align with employment laws, hiring standards, and organizational policies Requirements Bachelor's degree in Human Resources, Business, Healthcare Administration, or a related field (preferred) 3-5 years of recruitment experience required, including at...
Hourly pay
Full time
Work at office
Andwell Health Partners
Lewiston, ME
1 day ago
Public Benefit Specialist
$19.55 - $21.5 per hour
...We recognize that healthcare requires a human touch, and we believe that every touch should... ...opportunities, initializing and coordinating the application process to facilitate accurate... ...people and giving them the tools and resources needed to thrive. A few of those include...
Local area
Remote work
Ensemble Health Partners
Lewiston, ME
4 days ago
Human Resources (HR) Business Partner
...Description Job Description We are looking for an experienced Human Resources Business Partner to support a client team in Auburn, Maine... ...offer documentation, maintaining employee records, and coordinating onboarding activities. • Lead orientation sessions for new...
Contract work
Temporary work
Local area
Robert Half
Auburn, ME
27 days ago
HUMAN RESOURCES MANAGER
...into the best version of themselves, and that means providing the resources they need to help them advance their careers. Personnel... ...others succeed and grow personally, or desire a future career in Human Resources, starting as a Personnel Specialist is guaranteed to...
Full time
Part time
Worldwide
Overseas
U.S. Navy
Auburn, ME
4 days ago
Senior Recruiter
$148.89k
...encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good... ...to schedule interviews and obtain timely interview feedback; coordinates and communicates movement of applicants through the system...
Work experience placement
H1b
Work at office
CDM Smith
Auburn, ME
3 days ago
Remote Entry-Level Benefits Coordinator
Meet with clients virtually to understand their needs Advise clients on union-backed benefits and available options Guide clients through solutions that best fit their situation Build trust and maintain strong client relationships Stay organized with follow-ups...
Remote job
Full time
Zuzick Organization of Globe Life
Lewiston, ME
5 days ago
Remote Benefits Coordinator
Here at Globe Life/Zuzick Organization – our mission for 2025 is to grow our leadership team so we can continue to support the growth of the company while developing all of our leadership team to help them achieve the next level in their career. This is an entry level ...
Remote job
Full time
Work from home
Zuzick & Associates
Lewiston, ME
1 day ago
Union Benefits Manager
◾Educate union and credit union members on the value of life insurance and basic financial literacy ◾Conduct virtual client meetings using warm, pre-qualified leads (no cold calling) ◾Provide tailored coverage recommendations that meet each family's needs ◾Build and ...
Full time
Globe Life: Moore Organizations
Auburn, ME
2 days ago
Benefits Coordinator (Fully Remote)
In this role, you’ll support clients in understanding their benefit options and ensure they receive an exceptional experience from start to finish. This position focuses on client support, benefits guidance, and clear communication in a fully remote environment. -Serve...
Remote job
Full time
McQuade Organization
Lewiston, ME
1 day ago
Remote Benefits Advisor (Part-Time)
Global Elite Empire Consultants is seeking qualified candidates for the chance to enter financial services on a part-time basis while working fully remotely. 20 hours per week from home is all it takes to learn a new skill that could change everything. Through providing...
Part time
Remote work
AO Garcia Agency
Lewiston, ME
1 hour ago
Administrative Services Coordinator
...Administrative Services Coordinator Northeast Bank is a Maine-based, full-service community bank and a national commercial real... ...needs, supports employee engagement events in partnership with Human Resources and the Employee Cares Committee, manages ordering needs for...
Bank staff
Work at office
Flexible hours
Northeast Bancorp
Lewiston, ME
2 days ago
Ops Coordinator - CSP
$20.35 - $34.97 per hour
...Provides operational support through the coordination of the quality, service and administrative functions in the pickup and delivery area. Responsible for the dispatch of transportation equipment in accordance with the Linehaul plan to minimize costs and ensure service...
Hourly pay
Minimum wage
Temporary work
For contractors
Work at office
Federal Express Corporation
Lewiston, ME
2 days ago
Benefits Enrollment Officer (Work From Home)
Meet with clients through Zoom to discuss benefits options and enrollment needs. Use Zoom confidently to schedule, host, and manage virtual appointments. Explain benefit plans clearly and answer client questions in a professional manner. Assist clients with completing...
Full time
Remote work
Work from home
Zuzick Organization of Globe Life
Lewiston, ME
5 days ago
Director of Admissions
$60k - $80k
...comprehensive, competitive benefits package, allowing them the freedom to customize their benefits to fit their unique needs. Our abundant resources, programs, and voluntary options serve as a foundation for individual growth and well-being. Learn more here: Employment Status...
Full time
Work at office
Local area
Shift work
Night shift
Weekend work
Central Maine Medical Center
Lewiston, ME
2 days ago
Human Resources Generalist
$55k
Join to apply for the Human Resources Generalist role at University of Wisconsin-River Falls The University of Wisconsin-River Falls (UWRF... ...in student employment. Backup to student hourly HR Process Coordinator as needed. Promotes Well Wisconsin initiatives and Employee...
Hourly pay
Full time
Work experience placement
Internship
H1b
Work at office
Visa sponsorship
Work visa
University of Wisconsin-River Falls
Lisbon Falls, ME
4 days ago
Delivery Specialist
$15.1 - $19.5 per hour
Delivery Specialist Compensation Pay Range: $15.10 - $19.50 The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Additional compensation includes annual, quarterly performance, or premiums may be paid in amounts ranging...
Hourly pay
Minimum wage
Local area
Immediate start
Remote work
Flexible hours
O'Reilly Auto Parts
Auburn, ME
5 days ago
Delivery Specialist
$15.1 - $19.5 per hour
Compensation Pay Range $15.10 - $19.50. The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Additional compensation includes annual, quarterly performance, or premiums that may be paid in amounts ranging per hour in specific...
Hourly pay
Minimum wage
Local area
Immediate start
Flexible hours
3M HEALTHCARE
Auburn, ME
5 days ago
Employee Benefits Specialist(remote)
About the Role: We are seeking motivated individuals to join our growing remote team as an Employee Benefits Specialist. This is an entry-level opportunity designed for candidates who are eager to learn the fundamentals of protecting employees, work directly with members...
Remote job
Full time
Zuzick Organization of Globe Life
Lewiston, ME
3 days ago
Delivery Specialist
Delivery Specialist The Delivery Specialist will maintain and operate store vehicles to deliver parts and/or products to professional customers in a safe and efficient manner. This position will also collect money on C.O.D. deliveries and pick up customer returns. Bilingual...
Local area
Immediate start
Remote work
Flexible hours
O'Reilly Auto Parts
Lewiston, ME
1 day ago
Delivery Specialist - Hub
Job Title Deliver parts and/or products to O'Reilly stores and DC in a safe and efficient manner. Bilingual candidates encouraged to apply. Essential Job Functions Drive company vehicle to deliver parts and products to stores and/or distribution center. Must have...
Local area
Immediate start
Flexible hours
O'Reilly Auto Parts
Lewiston, ME
4 days ago
Recovery Specialist
...opportunity for those with degrees in social behavioral sciences, human services, psychology, and criminal justice who are seeking... ...****@*****.***), fax (***) ***-****), or mail to Human Resources Office, Catholic Charities Maine P.O. Box 10660, Portland, ME 0...
Daily paid
Full time
Temporary work
Part time
Work at office
Shift work
Night shift
Weekend work
Afternoon shift
Catholic Charities Maine
Auburn, ME
1 day ago
Eligibility Specialist II
$21.54 - $30.14 per hour
...Department of Health and Human Services (DHHS) Opening Date: June 22, 2026 Closing Date: September 18, 2026 Job Class Code: 5073 Grade... ...more information, visit the Federal Student Aid office. Living Resources Program - Navigate challenging work and life situations with...
Hourly pay
Full time
Temporary work
Work at office
Immediate start
Remote work
Flexible hours
State of Maine
Lewiston, ME
5 days ago
FEMA - Program Delivery Specialist
$128.06 per hour
...encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good... ...~ The Disaster Program Delivery Specialist: • Collects, coordinates and/or reviews applicant data to determine eligibility and priority...
Work experience placement
H1b
Immediate start
Flexible hours
CDM Smith
Auburn, ME
5 days ago
Eligibility Specialist I
$19.02 - $26.48 per hour
...have previously worked for the State. Department of Health and Human Services (DHHS) Opening Date: September 17, 2026 Closing... ...information, visit the Federal Student Aid office. Living Resources Program - Navigate challenging work and life situations with...
Hourly pay
Full time
Temporary work
Seasonal work
Work at office
Immediate start
Flexible hours
State of Maine
Lewiston, ME
5 days ago
Eligibility Specialist
$21.38 - $24.76 per hour
Eligibility Specialist 32 Hours Per week- FULL BENEFITS Pay Scale: $21.38 to 24.76 depending on education and qualifications Annual Merit Bonus Annual Cost of Living Increase Fully Benefitted with Insurance, Paid Time off, Paid Holidays and 403(b) We will...
Temporary work
Work from home
Promise Early Education Center
Lewiston, ME
2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Human Resources Coordinator. Be the first to apply!