Federal Programs Assistant @ Federal Programs/ Grants

Federal Programs Assistant @ Federal Programs/Grants

To assist in assuring effective and efficient management of the district's federally-funded programs.

Qualifications:

Education/Certification:

• High school diploma or GED
• Must have an Associate's Degree or have a minimum of 48 semester hours of higher education coursework or pass a district test

Special Knowledge/Skills:

• Strong organizational, communication, and interpersonal skills
• Self-motivated and the ability to work independently without supervision
• Pleasant telephone personality and effective communications skills
• Computer literate preferred (Excel, Word)
• General secretarial skills
• Strong human relation skills

Experience:

• Minimum of three (3) years of experience working in public education preferred
• Knowledge of district budgeting and purchasing procedures preferred

Major Responsibilities and Duties:

Clerical Support:

• Assist in maintaining accurate ledgers for district federal fund entitlements.
• Serve as liaison with administration building and campus personnel concerning purchasing procedures, accounting processes and compliance issues for federally funded activities.
• Assist and relieve supervisor of paperwork and impediments so that he/she may devote maximum attention to the central problem of educational administration.

Reception and Phones:

• Place, receive, and screen incoming calls and greet visitors and vendors as needed.
• Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to appropriate person.

Policy, Reports, and Correspondence:

• Compile pertinent data used to prepare various required state and local reports.
• Prepare purchase orders and payment authorizations as directed.
• Type check requisitions and budget amendments as needed.
• Compile, maintain, and file all reports, records, and other documents as required.
• Assist with completion of required federal applications and evaluation reports.
• Assist with completion and typing of district reports and communiques concerning federal entitlements.

Other:

• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Perform other duties as assigned.

Supervisory Responsibilities:

None

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of Non-Instructional Paraprofessional Personnel.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Standing, prolonged sitting, occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching; may also require climbing stairs and reaching over head

Lifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment: May work prolonged or irregular hours; frequent districtwide travel; all campuses are temperature controlled with hard surface floors

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The full job description for this position is included within this job posting. By applying for this position, you are accepting the responsibilities and duties of this position as they are listed in the job description.

Hiring administrators review applications, interview, and recommend for hire.

Calendar Days: 235

Pay Grade: CSP5

2025-2026 Salary Range Min. $37,687 Mid. $45,087 Max. $52,486 (Based on previous experience)

Salaries are determined by the number of completed and eligible years of service at an accredited school.

Salary is based on 235 days. If working less than 235 days, the salary will be less.