Senior Administrative Assistant - Nursing Education

Senior Administrative Assistant

Nursing Education is looking for a Senior Administrative Assistant.

UT MD Anderson aspires to be the destination for nurses, leading with an innovative and inspiring environment that supports growth and empowers nurses. That is why we have committed to a strategic, forward-looking effort to shape the future of nursing at UT MD Anderson. Teams have been exploring opportunities to innovate and enhance nursing practice, health and wellness, and provide tailored growth opportunities and career paths.

The ideal candidate is a highly organized, proactive, and service-oriented administrative professional with demonstrated experience supporting nursing leadership, education programs, academic operations, or complex healthcare environments. This individual excels at managing multiple priorities, coordinating large-scale projects and events, and providing exceptional administrative support while maintaining a high level of professionalism, discretion, and attention to detail.

Successful candidates will possess advanced skills in Microsoft Office applications, presentation development, calendar management, project coordination, and professional business communication. Experience supporting nurse educators, nursing leadership, faculty, trainees, or healthcare professionals is highly preferred. The ability to coordinate educational programs, onboarding initiatives, training activities, and departmental operations while effectively interacting with internal and external stakeholders is essential.

The ideal candidate must be able to work Monday-Friday from 8am-4:30pm, 100% onsite role.

Hourly breakdown of salary range: Minimum $21.87 - Midpoint $27.40 - Maximum $32.93

What's in it for you?

Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.

Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.

Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.

Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, employer-paid life and reduced salary protection programs.

Key Responsibilities

• Performs complex administrative duties.
• Composes formal and informal correspondence.
• Creates and formats presentations.
• Coordinates human resources activities for the department.
• Interprets institutional policies for employees.
• Monitors and balances company center budget activity.
• Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.
• Participates and assists in the patient care process by handling telephone calls from patients, referring physicians, care centers and new patient referral.
• Assists the faculty in building or maintaining their referral practice by providing professional and supportive assistance to new patients and referring physicians.
• Coordinates and maintains trainee, fellowship, observer and/or visitor programs for the department.
• Responsible for departmental purchasing.
• Develops and determines priorities and monitors status of special project.
• Directs and coordinates all project activities through delegated subordinates and establishes budget control systems to control expenditures.
• Special projects including planning and implementing information systems and/or grant and contract preparations.
• Assists in strategic planning for department.
• Coordinates functions including maintenance of physical plant, physical inventory and space planning.

Education

• Required: High School Diploma or Equivalent
• Preferred: Associate's Degree or
• Preferred: Bachelor's Degree

Work Experience

• Required: 5 years Administrative/secretarial experience. or
• Required: 3 years Required experience with Associate's degree. or
• Required: 1 year Required experience with Bachelor's degree.

Other Requirements: Must pass pre-employment skills test as required and administered by Human Resources. The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.