Administrative Support Level II

Position Description At the direction of the Government Director, perform a variety of administrative and secretarial functions for the Government Management Staff and Contract Management staff. Maintain all office functions associated with meeting the needs of the front office including incoming calls, correspondence and faxes. U.S. Citizenship is required. Responsibilities Perform administrative and secretarial functions for Government Management Staff and Contract Management staff. Maintain all office functions associated with meeting the needs of the front office, including incoming calls, correspondence and faxes. Process the most complicated types of office actions, provide guidance to lower level assistants, including training and checking work. Provide temporary support to other locations within a 30‑mile radius as required. Evaluate and consolidate information from various sources under short deadlines (e.g., internal or external survey information, reporting on statistics). Independently deliver tasks and reports as required by Government management onsite. Perform all duties and tasks assigned to an Administrative Assistant Level I. Assist with new hire orientation for Government employees. Assist with travel arrangements using the online Travel Manager System (E2); coordinate logistics for Government travel (booking tickets, hotels, rental vehicles, estimating per diem, and voucher travel upon return). Provide input into the Management Information System (MIS) and use MIS to report current and future Agency/Center activities to PPT HQ. Track and report official time and attendance records for all federal employees within the office through the Time and Attendance Electronic System (TATEL). Track and verify Government employees’ award/recognition payments and transit reimbursements; respond to routine questions on policy and procedures and provide reports such as Contractor employee turnover or time and attendance. Process employees for ID and Access badges through the Government enrollment system, PIN resets and unlocks. Utilize federal personnel rules and regulations, including the Foreign Affairs Manual Volume III (FAM‑Personnel). Required Qualifications High school diploma (2‑year college degree preferred). Four (4) years of experience as an Administrative Assistant in an office environment. Two (2) years of experience supporting at an executive level. Five (5) years of experience utilizing a variety of office software, specifically Microsoft Word, Excel, PowerPoint, Publisher, and Outlook. Demonstrated experience with document management, preferably in a legal department or similar office. Demonstrated ability to prioritize and organize simultaneous workflow duties. Typing speed of 50 words per minute (WPM) with no errors. Ability to adapt to changes in procedures and assignments. Ability to establish working relationships at all organizational levels. Strong organizational skills, time management, and attention to detail. Ability to manage multiple MS Outlook calendars for personnel, leave, training, and conference rooms. Excellent written and oral communication skills to draft memoranda and reports. Demonstrated capability to analyze facts, evaluate information, and draw conclusions. Expert knowledge of federal personnel rules and regulations, including the Foreign Affairs Manual Volume III (FAM‑Personnel). Ability to accurately manage tasks and assignments and disseminate information and requests to all office personnel. Compensation & Benefits Hourly Rate: $41.22/hour Paid Federal Holidays Paid Time Off (PTO) Health & Welfare Benefits Share Purchase Plan (SPP) with dollar‑for‑dollar match up to the maximum for the job category 401(k) Plan and Profit Participation for eligible members Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics, to the extent required by applicable federal, state and local laws. Accommodation for Applicants with Disabilities CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at View email address on click.appcast.io. Include the Position ID of the position in which you are interested. The message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those who need an accommodation to apply for a job. Emails for any other reason or that do not include a Position ID will not be returned. Background Investigation All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation, which may include a credit check depending on specific assignment and security clearance level. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances. #J-18808-Ljbffr CGI