Payroll Specialist

COMPANY OVERVIEW

Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The American Lawyer.

POSITION SUMMARY

The Payroll Specialist will assist the Payroll Manager and Sr. Payroll Analyst in the accurate and timely processing of all US and UK staff and partner payrolls. Under the leadership of the Payroll Manager, this individual will be involved in the compilation of standard operating procedures for US and UK payroll processing and software upgrades and implementations. This individual will also collaborate with the Human Resources and Benefits department to ensure excellent internal customer service and with financial analysts in the preparation of various statistical reports.

ESSENTIAL JOB FUNCTIONS

• Accurate and timely preparation of the semi-monthly and monthly disbursement of multi- state and international payrolls including garnishments, benefits and taxes to firm personnel consistent with federal, international and state wage and hour laws.
• Oversight of weekly timesheet submissions, approvals, and leaves of absence for non-exempt and exempt staff.
• True-up calculations for semi-monthly non-exempt payroll.
• CSV file upload to ADP Workforce Now (bill backs / personal charges, etc.).
• Implementation of wage garnishment requests.
• Management of the payroll inbox and timely resolution of payroll-related inquiries (taxes, calculations, direct deposits).
• Preparation of relevant management reports, including monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).
• Maintenance of accurate and complete documentation of Payroll standard operating procedures.
• Compilation of information needed for annual audits.
• Collaborate with the Sr. Payroll Analyst and FP&A team in the accurate and timely preparation of the monthly US and UK partner draws and special distributions.
• Work closely with Human Resources and Benefits department on deductions and adjustments.
• Prepare all US & UK payroll-related journal entries, output reports, and wire transfer requests.
• Supply statistical information to financial analysts for budget purposes.
• Collaborate with Human Resources and Finance departments in the preparation and completion of surveys applicable to payroll area (e.g. Bureau of Labor and Statistics Reports)
• Serve as the Sr. Payroll Analyst back-up.
• Provide timesheet training for new staff hires and new time approvers.

QUALIFICATIONS AND REQUIREMENTS

• At least 2 years payroll processing experience using ADP Workforce Now software required.
• Bachelors degree in business administration, Human Resources, or related field preferred
• Payroll processing experience in a legal / professional services industry preferred.
• Possess strong collaboration skills and flexibility to work with a variety of leaders within the Finance team.
• Demonstrate excellent internal customer service.
• Utilize superior organizational skills to ensure accurate payroll processing.
• Apply exceptional attention to detail when analyzing information, managing data, and following processes and procedures.

Disclaimer

Additional Duties

This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list of all tasks or responsibilities that may be assigned. The role may include additional duties, specialized projects, and other tasks as required. The firm reserves the right to modify or adjust the responsibilities to meet business needs.

Physical Requirements

Candidates must be able to meet the physical demands of the position, including the ability to commute to the office as required on designated in-office days based on the position. The firm is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) for qualified individuals with disabilities.

EEO Statement

Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individuals race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.

Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well-being benefits and 401k profit sharing. The anticipated pay range for this role is $65,000-$80,000 in Chicago. The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.