Administrative Specialist II

Administrative Specialist IIPosition DetailsPosting Number - SP PPosition Title - Administrative Specialist IIDivision/College - College of EngineeringDepartment - College Of Engineering AdminLocation - MoscowPosting Context Statement - The College of Engineering seeks a highly organized and customer-focused professional to serve as a key administrative coordinator in the Micron Student Center. This position supports the college's academic, student services, and operational functions by coordinating academic processes, managing advising and scholarship activities, and serving as a primary point of contact for students, faculty, staff, and visitors. The successful candidate will work collaboratively across departments, maintain multiple systems and records, support the Associate Dean and college initiatives, and help ensure a welcoming, professional, and student-centered environment while contributing to the efficient operation of the college.Position Overview - The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance. Duties may include:Compose, proofread, edit and distribute a variety of business documents and routine reportsMaintain schedules and event calendarsCoordinate logistics for regular travel and meetingsCollect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in dataReview internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records managementGreet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individualsManage inventoryOther duties as assignedUnit URL - QualificationsRequired Experience - One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service Using computer software and applications for word processing, spreadsheets, email and internet research Balancing a workload of assigned tasks to meet multiple deadlinesRequired Education - High School Diploma or equivalentRequired Other - NoneAdditional Preferred - Bachelor's Degree in business, finance or a related field Experience in providing excellent customer service Using MS Office and other complex software (such as financial and personnel records management systems) while completing administrative tasks Interpreting, applying, and explaining complex information such as regulations, policies or services Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex processes Proclivity for identifying and implementing process efficiency improvements Ability to work effectively and cooperatively with multiple units and departments Providing proactive, strategic and detail-oriented approaches with a strong commitment to quality Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials Experience collecting and compiling dataPhysical Requirements & Working Conditions - NoneDegree Requirement - Listed degree qualification is required at time of hireFLSA Status - Non-ExemptEmployee Category - ClassifiedPay Range - $18.79 per hour or higher commensurate with experienceType of Appointment - Fiscal YearFTE - 1.0Full Time/Part Time - Full TimeFundingA visa sponsorship is available for the position listed in this vacancy. - NoPosting Date - 09/22/2026Closing DateOpen Until Filled - YesSpecial Instructions to Applicants - Applications received by October 6, 2026 will receive first consideration.Applicant Resources - Check Statement - Applicants who are selected as final possible candidates must be able to pass a criminal background check.EEO Statement - The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.Applicant DocumentsResume/CVCover Letter/Letter of ApplicationList of ReferencesSupplemental Questions* How did you hear about this employment opportunity? Academic CareersAssociation of Public and Land Grant Universities (APLU)ChronicleFacebookHigherEd/Academic ImpressionsHigher Ed JobsIdaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)Indeed.comInside Higher EdLinkedInNewspaperOther VenueProfessional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)University of Idaho WebsiteUniversity of Idaho Daily RegisterUniversity of Idaho EmployeeWord of MouthMilitaryjob.comDSPSjobs.comHigher Education Recruitment Consortium (HERC)* Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department. (Open Ended Question)* Are you currently authorized to work in the United States of America? YesNo* Do you now, or in the future require sponsorship through the University of Idaho to continue working in the United States? YesNo