Seasonal Accounts Payable Specialist & Office Coordinator

Seasonal Accounts Payable Specialist & Office Coordinator

Chico Office - Chico, CA 95973

Overview

Salary Range $18.00 - $20.00 Hourly Position Type Seasonal

Description

The Seasonal Accounts Payable Specialist & Office Coordinator supports the daily operations of the Accounting team while also serving as a key point of support for the Chico, CA office. This dual-focused role combines core accounts payable responsibilities with front desk and office coordination duties to help foster a welcoming, organized, and efficient workplace environment. This position plays an important role in creating a positive office experience by supporting visitors, managing office operations, and maintaining a safe and functional workspace.

Schedule: This role is scheduled to be onsite Monday to Friday 8:00am to 4:30pm with a target end date of July 31, 2026.

Accounts Payable Responsibilities

• Request, review, and post invoices into the accounting system with proper GL coding
• Match invoices to purchase orders, receiving documentation, and verify amounts due
• Post vendor credits into the accounting system
• Route invoices through the accounting system for approval
• Perform filing, copying, printing, and other general office tasks
• Support additional accounting-related duties and special projects as needed

Office & Front Desk Responsibilities

• Create a welcoming and positive experience for all visitors to the Chico, CA office by greeting them, determining the purpose of their visit, and directing them to their designated meeting location or contact.
• Oversee Chico office supplies levels and order management.
• Sort and distribute all mail and packages.
• Be responsive and attentive to the needs of the office and front desk, while tending to additional responsibilities simultaneously.
• Act in a manner consistent with Lulus' core values, policies, procedures, and brand standards.
• Maintain the organization and tidiness of the office space to ensure a safe, clean, and functional environment.
• Receive, manage, and process work order requests for routine building maintenance; collaborate with the Facilities team to resolve building issues quickly.
• Manage office snack inventory and place orders as needed to ensure adequate supply.
• Monitor the Corporate phone line and voicemail box, promptly passing along voicemails or messages.

What You'll Need

• Proficiency in Microsoft Office and Google Workspace
• Strong written and verbal communication skills with a passion for creating positive experiences for others
• Ability to thrive in a fast-paced, high-volume, and ever-changing environment
• Strong attention to detail and organizational skills with the ability to prioritize multiple tasks
• Self-starter mindset with the ability to identify needs and proactively take action with limited direction
• Demonstrated flexibility and adaptability to support evolving business needs
• Excellent work ethic, reliability, and attendance
• Ability to handle sensitive and confidential information with discretion
• Comfortable balancing accounting responsibilities with front desk and office coordination support

Nice to Have - Bonus Points!

• Previous experience in accounts payable, office administration, receptionist, or front desk support roles
• Experience supporting workplace operations or office coordination

We're ready to meet you! Come help us achieve our ambitious goals!