Purchasing Agent (GPRS)

Job Description

Job Description

PRINCIPAL DUTIES

• Assumes responsibility for external purchases of materials, supplies and equipment company-wide. Researches and determines reliable sources of supply to control costs and ensure quality.
• Coordinates shipping method with vendor, shipper, and internal requestor. Tracks incoming freight, generates material status reports, and keeps internal point-of-contact apprised of shipment status.
• Verifies and processes purchase orders; maintains an open P.O. file as necessary to enable revisions for incremental shipments and follow-up on missing documents on shipments received.
• Receives packing slips and invoices and processes paperwork for accounting in a timely manner.
• Receives invoices from Accounting and investigates price discrepancies to resolve issues in a timely manner. Negotiates with vendors when errors occur on shipping orders to minimize any negative financial impact to the Company.
• Maintains current files for product lines and vendor information for efficient access to product information and material certifications
• Updates and adheres to a manual for standard inventory control and procurement practices for current stock, and recommends changes to stock inventory based on usage. Creates new parts codes for stock items as appropriate.
• Requests and reviews price quote(s) and freight quotes for special projects/bids.
• Oversees and provides guidance to the Purchasing Clerk.
• Promotes awareness of and follows Company and general safety policies.
• Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all people in the workplace.
• Performs other duties as assigned.

PRINCIPAL REQUIREMENTS

Skills/Knowledge:

• Math: Ability to perform management-level tasks.
• Reading: Ability to read and comprehend technical information, business
• and legal documents and information on industry developments.
• Blueprint reading helpful.
• Computer: Working knowledge of Word, Excel, Email. Adaptable to in-
• house software. Keyboarding skills sufficient to complete tasks in
• a timely manner.
• Calculator: 10 key helpful.
• Licenses: Valid Hawaii driver's license and favorable traffic abstract.
• Education: Bachelor's degree in business preferred.
• Experience : 5 years of purchasing management or related supervisory
• experience.
• Knowledge of inventory control, shipping regulations, product
• sourcing helpful.