OPERATIONS SPECIALIST

Express Employment Professionals in Laguna Hills is recruiting an Operations Specialist to help coordinate in-house services as well as services provided by vendors and contractors at a large senior living facility in Laguna Woods. Service Line: Evaluation to Hire, Full-time Pay: $20.00 - $23.00 /Hr. Schedule: M-F 8:00 AM-5:00 PM Responsibility: Coordinate and schedule appointments for supervisors and coordinators Assist with scheduling and tracking union staff, inspectors, and contractors Process work orders for outside contractor projects Maintain records of inspections, work orders, and contractor completions Review, code, and compile vendor/contractor invoices for approval Prepare documentation for public agency permits Conduct site visits to observe and report property conditions Gather and verify materials for reports, forms, and summaries Prepare requisitions for contractor services, materials, and equipment Take notes and transcribe letters, reports, and memorandums Draft and type standardized correspondence and documents Maintain office files and update data records Compile and compute information for reports Prepare and maintain fiscal, operating, and other records Provide information to the public on rules, regulations, and department activities Assist with preparation and distribution of agendas and meeting materials Take notes, transcribe, and distribute meeting minutes Requirements: Familiar withoccupational hazards and safety precautions of the job. Proficient in PC and applicable software programs. Knowledge of secretarial practices and procedures. Basic understanding of maintenance and construction practices and procedures. Communicate effectively with various levels of management and the public. Prepare routine reports and answer questions from records. Read, understand, interpret, and explain rules and regulations. Take notes and transcribe rapidly and accurately Relate to the needs and concerns of senior citizens. Maintain effective working relationships with co-workers, the public, and to deal with public relations problems courteously and tactfully. Benefits of working with Express include medical benefits, training, and scholarship opportunities. #J-18808-Ljbffr Express Employment Professionals