Clerical Assistant 2

The Position

Join the Department of Environmental Protection as a Clerical Assistant 2 and help support the important work of the Southwest Regional Office in Pittsburgh. This role offers the chance to be part of a mission-driven team focused on safeguarding air quality and serving communities. You will provide essential support that helps keep operations running smoothly. This is an opportunity to grow your skills while contributing to meaningful public service.

Description Of Work

This position provides clerical and administrative support to the Air Quality Program in the Southwest Regional Office. The work supports program managers, chiefs, technical staff, and field employees in keeping operations organized and accurate. As a Clerical Assistant 2, you will perform the following duties:

• Application Review: Review incoming applications for completeness, proper format, and accuracy and verify all required attachments
• Data Entry: Enter information into eFACTS and Access databases and update records to maintain accuracy
• Permit Processing: Prepare permits and related documents after public comment periods and distribute finalized materials to required parties
• Customer Assistance: Respond to phone and written inquiries about application status and provide general program information
• Document Preparation: Type letters, memos and forms and proofread materials for accuracy before review by supervisors
• Record Management: Organize files, prepare documents for records storage, and gather responsive materials for file reviews and Right to Know requests

Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00AM to 4:00PM, Monday thru Friday with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Pittsburgh, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

Qualifications

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

Examination Information

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.