Project Scheduler

Project Scheduler

Location: Spartanburg, SC Type: Direct Hire Work Model: Onsite onsite

Responsibilities

• Develop and maintain detailed project schedules for machinery moves, equipment installations, and plant relocations.
• Schedule internal field crews (millwrights, riggers, electricians, crane crews, etc.) based on skillsets, availability, certifications, and travel requirements.
• Coordinate manpower levels to meet project milestones while minimizing downtime, overtime, and conflicts.
• Adjust schedules in real time to accommodate weather delays, site conditions, equipment availability, or client-driven changes.
• Schedule cranes, forklifts, gantries, transport vehicles, and specialized rigging equipment.
• Coordinate with logistics providers for trucking, shipping, and delivery timelines.
• Ensure permits, escorts, and access requirements are aligned with move schedules.
• Act as a primary liaison between Operations, Project Management, Safety, and Field Supervisors.
• Communicate daily and weekly schedules to internal teams and external partners.
• Provide schedule updates, change notifications, and look-ahead plans to stakeholders.
• Track schedule adherence and report variances or risks to Operations and Project Managers.
• Support project planning meetings, pre-job meetings, and post-project reviews.
• Maintain accurate scheduling records and documentation within company systems.
• Ensure scheduling aligns with site safety requirements, working hour restrictions, union rules (if applicable), and regulatory standards.
• Confirm required certifications, training, and safety documentation are current before assigning personnel.

Requirements

• 3+ years of scheduling, dispatching, or project coordination experience in industrial construction, heavy machinery moving, manufacturing, or plant relocation environments.
• Strong understanding of industrial trades (millwrights, rigging, cranes, electrical, mechanical).
• Experience coordinating labor, equipment, and logistics simultaneously.
• Proficiency with scheduling tools, spreadsheets, and ERP/project management systems.
• Excellent organizational, time-management, and problem-solving skills.
• Ability to remain calm, flexible, and decisive in fast-paced, high-pressure environments.
• Strong communication skills with both field and office personnel.
• Experience in factory relocations, machinery installation, or industrial services.
• Familiarity with union environments, prevailing wage, or multi-state operations.
• Knowledge of safety requirements related to cranes, rigging, and heavy equipment.
• Ability to read project plans, schedules, and scope documents.
• Ability to manage multiple projects simultaneously with competing priorities.
• Must be willing and able to travel to job sites when needed.