Office Administrator

Office AdministratorQXO is North America's largest distributor and installer of insulation; second-largest distributor of roofing products; second-largest publicly traded distributor of lumber and building materials; and largest distributor of waterproofing products. QXO is the fastest growing company in the $800 billion building products distribution industry and plans to become the tech-enabled leader by delivering best-in-class customer satisfaction and outsized returns for its shareholders. The company is targeting $50 billion in annual revenue within the next decade through accretive acquisitions and organic growth.The Office Administrator supports the day-to-day operations of the branch by providing administrative and office support to employees, customers, and leadership. Responsibilities include managing office communications, maintaining records and filing systems, coordinating office resources, supporting basic accounting activities, and helping ensure a professional and efficient workplace. The ideal candidate is organized, dependable, detail-oriented, and committed to delivering excellent customer service.Administrative & Office OperationsSupport daily office operations and provide administrative assistance to branch leadership and team membersMaintain organized records, files, and documentation systemsOrder office supplies and support office resource managementAnswer and direct incoming phone calls, respond to emails, and greet visitors professionally.Handle incoming and outgoing mail and package distribution.Maintain office calendars and phone lists.Maintain electronic and paper filing systems.Assist with office inventory and coordinate basic facility and office maintenance needs.Accounting & Financial SupportSupport accounts receivable activities, including maintaining customer account records and documentationAssist with invoice processing and accounts payable documentationProcess received customer payments and prepare bank deposits.Maintain customer payment records and related financial documentation.Communication & Team SupportServe as a point of contact for internal administrative inquiriesCommunicate professionally with employees, managers, vendors, and customersCoordinate meetings, staff events, travel arrangements, and training sessions as needed.Assist with branch marketing materials, office signage, and promotional items as requested.Perform additional duties as assignedWhat you'll bring:Strong organizational and multitasking abilitiesExcellent attention to detail and commitment to accuracyStrong written and verbal communication skillsAbility to manage confidential information with discretion and professionalismStrong time-management and follow-through skillsCustomer-service mindset and collaborative approachExperience in administrative support, office management, accounting support, payroll support, or human resources administrationProficiency with Microsoft Office applications, including Excel, Outlook, and WordExperience working with accounting, payroll, ERP, or HRIS systemsExperience in construction, distribution, manufacturing, retail, or branch operations environments preferredPrimarily office-based work environmentFrequent use of computers, office equipment, and business software systemsAbility to sit, stand, and move throughout the office as neededRegular interaction with employees, customers, vendors, and managementMay require occasional extended hours based on business needs and payroll deadlinesWhat you'll earn:Health Care BenefitsPaid Time OffBenefits for union-represented roles are determined by the applicable collective bargaining agreement and may differ from standard company benefits.QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.To comply with Pay Transparency laws, employers must disclose an annual salary range. Actual offers depend on factors such as location, experience, skills, and market data. This position may also offer variable compensation.Salary Range: USD $25.00 - USD $30.00 /Hr.