Project Administrator

Job Description

Job Description

Kelly Services is hiring for a Project Administrator in Kilgore, TX!

Pay: $60,000/year
Schedule: Monday-Friday, 7a-4p

• Coordinate day-to-day project administration, including timelines, scheduling, and documentation
• Communicate effectively with vendors, contractors, and clients to manage project timelines and expectations
• Accurately prepare and submit invoices, purchase orders, and progress reports
• Coordinate logistics and planning of material deliveries
• Track and maintain accurate records of materials, labor costs, and project expenses
• Keep project documentation organized and ensure deadlines and deliverables stay on track
Accounting & Financial Management:
• Handle bookkeeping tasks, including accounts payable/receivable
• Prepare and analyze financial statements
• Apply job costing and construction accounting principles to track project profitability
• Accurately calculate commissions based on sales data and established compensation plans
• Manage budgets and produce accurate, timely financial reports
• Perform light clerical duties, including filing, data entry, and handling correspondence
Tax & Multi-State Compliance:
• Help keep the company in good standing with tax laws across the states in which it operates
• Support tax compliance for out-of-state work, including subcontractor licensing and registration requirements
• Collect and maintain required tax and licensing documentation from vendors and subcontractors (e.g., W-9s, exemption certificates, and proof of licensing)
• Stay aware of changing multi-state tax rules and flag potential compliance issues
Work Experience:
• Three to five years of experience in a project administration or coordination role with an accounting background—preferably in the flooring or construction industry
• Track record of managing project timelines, budgets, financial reports, and vendor relationships
Requirements:
• Proven project administration and coordination skills, with the ability to manage multiple projects and competing deadlines
• Strong understanding of job costing and construction accounting principles
• Proficiency in accounting software (e.g., QuickBooks)
• Proficient in Microsoft Excel
• Exceptional organizational and multitasking skills with a keen eye for detail
• Excellent analytical and problem-solving skills
• Working knowledge of tax compliance across multiple states is a plus

 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

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