Administrative Project Assistant - Drilling Department

Project Assistant

Braun Intertec is hiring a project assistant for our geotechnical drilling department. This is an onsite position located at our main office in Bloomington, MN. This position will provide on-site administrative support to the drilling department and other departments on an as needed basis.

Essential Duties and Responsibilities:

• Maintain DOT inspection data; track and coordinate with supervisors any upcoming expirations and inspection needs
• Scheduling staff DOT physicals and inspections
• Compile drilling production data from logs and DPRs
• Tracking and reporting project completion to support blue folder audit process
• Assist with the coordination of drilling vehicle repair and maintenance scheduling
• Support and coordinate travel arrangements with drilling staff
• Assist with GSOC locate tickets as needed
• Invoice tracking and coding support
• Minnesota Department of Health Compliance Duties
• Submit well construction and sealing notifications and records
• Submit variances
• Track drilling rig registrations and renewals
• Building and maintaining internal database of MDH well records
• Submit ROW and obstruction permits for drilling projects
• Obtain trip and fuel permits for non-IFTA vehicles for interstate travel
• Provide administrative support for traffic control planning, scheduling, and pricing
• Track and provide current vendor pricing information to assist with proposal requests (RFPs)
• Submit required Bond and COI documentation to the appropriate municipal, county, and state organizations
• Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities.
• Verify and input data/information into a variety of software systems to be used for deliverables. (Can include OpenGround, OnBase, Microsoft Suite, the ERP system, etc.)
• Assist with Project File Clean Up and Archiving.
• Participate in production meetings, produce meeting minutes, generate/compile operations reporting, where required.
• Assist clients with routine requests and in the absence of the Project Manager, where appropriate.
• Assist Project Management staff with organization of project information and documentation, as needed, (Includes the ERP System, SharePoint, Metafield, etc.), including research of historical Braun Intertec projects when applicable.
• Prepare and assist with various power point presentations, forms, signs or flyers, and other statistical reports, as requested.
• Other project-related or administrative duties, as assigned.

Required Skills, Competencies, and Qualifications:

• Demonstrated ability to organize and prioritize multiple tasks efficiently and simultaneously with minimal supervision.
• Strong analytical and problem-solving skills.
• Accurate typing and data entry skills.
• Good customer service skills via telephone, e-mail, and in-person interactions.
• Ability to read and check for appropriate use of English language in documentation and correspondence.
• Ability to read and comprehend instructions and correspondence.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Solid organizational skills including attention to detail and multi-tasking skills.
• High school diploma or equivalent is strongly preferred, post secondary education or training preferred
• At least 2 years of administrative experience preferred
• experience working in an administrative capacity for a geotechnical drilling firm, engineering consulting firm or other related AEC employer preferred
• proficiency using basic and standard office programs and the ability to learn internal systems quickly

**There are 4 levels to the Project Assistant role: I, II, III, IV; candidates from all levels of experience are encouraged to apply, minimum requirements for level I are listed**