Administrative Assistant

Company Description

Unique International Corporation with USA headquarters in Orange County, California and offices in Naples, Italy has immediate opening for a Administrative Assistant to the President-CEO . The qualified candidate must have proficiency in Microsoft office with strong excel background, food service industry experience with an enthusiastic and inquisitive manner. Italian Language a plus. We offer a competitive compensation package with full benefits including matching 401k and full company paid health and dental. If you want a career in an International team atmosphere please send your confidential resume and salary history to: View email address on click.appcast.io.

Mangia Inc is an equal opportunity employer.

Role Description

This is a full-time position for an Administrative Assistant to the President-CEO to provide high-level, confidential administrative support to an active President/CEO. This position is often privy to confidential information and as such, requires diplomacy and discretion.

Primary Responsibilities

Administrative:

• Provide Administrative assistance to President/CEO for all aspects of Mangia Inc including, special and confidential projects
• Manage mail collection and routing, maintaining confidentiality
• Create, review, and analyze reports as directed by CEO
• Coordinate CEO calendar with Public Calendar auditing accuracy

Reporting:

• Create and distribute all sales performance reports for Regions, Territories and Company from HOPPER.
• Calendar monthly reporting from all Department Directors and Regional Sales Managers to insure timely and accurate receipt
• Schedule and maintain weekly/monthly operating committee meetings, keeping record of decisions.

Legal:

• Send and coordinate contracts to be executed by CEO, working with Department Directors, Regional Managers and Company Counsel where appropriate
• Lead in the co-ordination of business meetings and hosting of clients Domestically and Globally by planning, organizing and set up, with follow up to insure accomplishment

Travel:

• Anticipate, Prioritize, and Prepare President/CEO for travel, meetings and presentations Maintaining CEO Calendar and Travel
• Develop CEO Travel Briefing Books and follow up at the close of trips and meetings

Corporate Projects:

• Recommend procedures and processes for the improvement of business operations
• Manage Company project calendar, update and communicate project status and results, keeping on schedule (traffic)
• Perform all duties as requested by immediate supervisor

Communication:

• Communicate unified Corporate and Brand voice and positioning in digital space

Collaborates with all departments to ensure messaging sent is accurate and correct and understood

• Regularly communicate and update supervisor(s) and team on project(s) status, media placements, opportunities etc.
• Recommend procedures and processes for the improvement of business operations

Professional Skills/Qualifications

• Exceptional communication skills, verbal and written
• Effectively present information in one-on-one and small group situations
• Apply common sense understanding to carry out instructions given
• Discrete problem resolution skills
• Proficient in Microsoft products (Word, Excel, PowerPoint, Outlook, etc.)
• Knowledge with tables, formatting, presentations, project tracking. Etc.
• Excellent word processing skills and business writing ability, plus accurate and precise proofreading skills.
• Strong organization, analytical, attention to detail and follow up skills.
• Must be able to work on multiple projects concurrently and capable of working with little direct supervision.
• Strong sense of urgency and work ethic
• Flexibility to travel and work at off hours
• Have Fun