Administrative Assistant IV

Job Announcement

This position works within our payroll department as subject matter expert of county and departmental payroll policies and procedures supporting general county, law enforcement, and fire protection personnel. Duties and responsibilities include:

• Provides information, assistance, and problem resolution in written and verbal form to employees, supervisors, and outside contacts, as appropriate.
• Researches and resolves payroll issues.
• Coordinates all activities to ensure that employees are paid accurately and on time by prescribed deadlines.
• Reviews and processes a large number of personnel actions (e.g., transfers, promotions, laterals, data changes) in the county's payroll system and pay/leave adjustment computations in compliance with payroll policies, procedures. and deadlines.
• Performs audits and review of time and attendance reports ensuring accurate coding of time.
• Assists with the training for the on-line time and attendance.
• Completes payroll transactions for retro-active pay adjustments.
• Creates and maintains reports using FOCUS, Microsoft Word, Excel, and/or PEAQ.
• Completes time and attendance processing of military deployments.
• Maintains current knowledge of county and fire and rescue department policies and procedures.

This position works under general supervision. Note: The assigned functional areas of this position include general administration, payroll, time keeping, and/or customer service.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Knowledge and understanding of the programs or activities of the unit served, as well as of the county and departmental administrative guides; Position may require knowledge of basic principles and methods of a technical or professional field. Math Skills Basic math skills. Word Processing/Typing Intermediate skills in use of applicable Microsoft Office Word. PC Skills Intermediate skills in the use of applicable Microsoft Office Suite software; Intermediate skills in the use of agency specific software applications. Communication Ability to communicate well through written and oral means. Information Abilities Ability to gather, integrate, and analyze simple data. Interpersonal Abilities Ability to establish and maintain effective working relationships with both external and internal contacts. Purchasing and Accounting Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least five functions. Personnel and Payroll Ability to perform complex Human Capital Management Enterprise Resource Planning system functions (e.g., establish a position, create a PCF, determine cost center codes, etc.). Executive Assistance Ability to maintain confidentiality and be sensitive to political issues.

Employment Standards

MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s). PREFERRED QUALIFICATIONS :

• Payroll processing experience.
• Knowledge of payroll policies, procedures, and deadlines.
• Experience working with HRM or HCM systems.
• Ability to analyze data, identify discrepancies, and communicate effectively across multiple teams.
• Strong planning and organizational skills and attention to detail are a must.
• Strong Microsoft Office Outlook, Word, and Excel skills.
• Strong interpersonal skills and great customer service.

The appointee to the position will be required to complete a criminal background check and credit check to the satisfaction of the employer.

Employee may be required to lift up to 25 lbs. Job is generally sedentary in nature; however, visual acuity is required to read data on computer monitor, incumbent must be able to operate keyboard driven equipment. Must communicate with others. All duties performed with or without reasonable accommodations.

Panel interview; may include exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others .) We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY View phone number on click.appcast.io. View email address on click.appcast.io . EEO/AA/TTY. #LI-SP1