Administrative Assistant

Job Description

Exceptional Hospitality Starts with You

This role is based at our corporate office in McLean, VA

As an Administrative Assistant supporting a Senior Vice President/Vice President, you will provide high-level administrative and operational support to ensure the efficient day-to-day functioning of the organization. Reporting to a Senior Vice President/Vice President, you will manage complex calendars, coordinate meetings across multiple time zones, arrange domestic and international travel, prepare expense reports, process invoices, and support the development and maintenance of documents and presentation materials. You will help ensure priorities are well managed, timelines are met, and key deliverables move forward. This role requires strong organization, attention to detail, and proactive communication, as well as building effective working relationships with internal partners and external stakeholders across a global, matrixed environment. Your skill to anticipate needs, manage shifting priorities, and maintain confidentiality will be critical to keeping daily operations running smoothly and enabling leaders to stay focused on strategic priorities.

What you'll do during a typical day:

• Manage complex executive calendars and coordinate domestic and international travel, including booking itineraries and confirming meetings, locations, equipment, and catering. This includes tracking visa requirements, passport renewals, and Global Entry expirations.
• Provide administrative support to an international leadership team operating across multiple time zones.
• Prepare and submit expense reports, including reconciliation of multiple currencies.
• Draft and prepare documents, reports, correspondence, emails, and presentations, and capture and distribute meeting notes as needed.
• Serve as a key liaison within the Commercial Services organization and across Hilton functions, as well as with external owners, development teams, and agency partners.

How you'll collaborate with others:

• Partner closely with fellow administrative assistants to coordinate meetings with senior executives and cross-functional teams, including securing meeting space, supplies, and catering.
• Support the planning large team meetings, leadership events, and external engagements.

Deliverables you'll take ownership of:

• Maintain contact lists, files, and office supplies to ensure smooth daily operations.
• Track budgets and manage invoice processing and approvals.
• Support payroll-related processes and data entry.
• Lead and complete special projects and ad hoc initiatives as assigned.

What It Takes to Make the Stay

You have these minimum qualifications:

• Five (5) or more years of administrative experience, including experience supporting senior leaders.
• Demonstrated success in a large, global, highly matrixed environment with leaders across multiple time zones.
• Exceptional organizational, prioritization, and time-management skills.
• Strong proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
• Extensive experience managing multiple executives' calendars simultaneously.
• Experience arranging complex international travel and flexibility to support global business hours when needed.

It would be useful if you have:

• Associate's Degree/College Diploma
• Seven (7) years of professional experience
• Prior experience and knowledge in the Hospitality industry

About Us

Join an Award-Winning Workplace Culture


At Hilton, we don't just deliver exceptional experiences for our guests-we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we've welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.


Our award-winning culture has earned us repeated recognition on the World's Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands, and a company-wide commitment to providing the best stay for every guest, we're setting new standards for the future of travel.


Whether you're starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career-and help us make every stay a little more magical.


Curious about life at Hilton? Explore our Careers Blog to see why we're more than a great place to stay-we're a great place to work.

About the Team

How We'll Help You Thrive

At Hilton, the hospitality we're known for doesn't end with our guests. We proudly invest in our Team Members' wellbeing, supporting you through all of life's moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:

• Incredible travel perks - Enjoy 110 nights of deeply discounted travel, with room rates as low as $40/night at our world-class hotels through our Go Hilton travel program
• Own a piece of Hilton - Through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future
• Paid parental leave - Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
• Personalized caregiving support - Access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones
• Crisis concierge - In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
• Mental health resources - Your wellbeing comes first. Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)
• Generous paid time off (PTO) - Recharge, relax, and take time for what matters most
• Health & welfare benefits - From checkups to dental cleanings to new glasses, we offer a variety of health plans that keep you and your family covered
• Financial security for your future - Our retirement plans make it easier to save for what's next

*Benefits availability may vary depending on Team Member's location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.