Administrative Coordinator

Job Title: Administrative Coordinator
Job Description
We are seeking a dynamic and detail-oriented Administrative Coordinator to support property management with a variety of administrative tasks. This role involves managing communication with tenants, handling digital and physical files, and overseeing mail and courier services. The coordinator will ensure compliance with company policies through meticulous record-keeping and track insurance certificates for accuracy and timely renewal.
Responsibilities

• Assist with a wide range of administrative tasks, including answering phones and managing office supplies.
• Maintain up-to-date records of building operations and ensure documentation compliance.
• Track and renew Certificates of Insurance accurately and timely.
• Process and track accounts payable and receivable, including vendor invoices and tenant billing.
• Collaborate with the building operations team to manage maintenance needs and coordinate work orders.
• Serve as a liaison between tenants and building management, organizing meetings and supporting tenant events.
• Provide reliable support and high-quality service delivery.
• Follow established procedures and guidelines with moderate supervision.
• Greet and welcome tenants, visitors, vendors, and clients in a professional manner.
• Maintain a clean and organized reception area.
• Provide exceptional customer service and maintain confidentiality.
• Enter invoices in the P2P system and ensure proper documentation.
• Manage purchase orders and service contracts, ensuring compliance and timely processing.

Essential Skills

• 2-3 years of experience in administrative roles or related fields.
• Proficiency in Microsoft Office Suite.
• Excellent attention to detail for handling invoices, contracts, and compliance documentation.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Professional, friendly, and solution-oriented customer service.
• General computer knowledge and basic troubleshooting skills.
• Proficient in general office skills such as filing, scheduling, and phone call management.
• Professional guest reception and email management skills.

Additional Skills & Qualifications

• GED or equivalent experience required.
• Ability to work effectively with property managers, engineers, vendors, and building staff.
• Willingness to assist in day-to-day operations.
• Strong communication skills.
• Organizational and multitasking abilities.
• Professional office etiquette and team player mentality.
• Reliability and consistent attendance are critical.

Work Environment
This is an onsite position with working hours from 8:30 am to 5:00 pm EST, Monday to Friday. The role offers potential for full-time employment, with a focus on dependability and punctuality to meet operational needs.
Job Type & Location
This is a Contract position based out of Washington, DC.
Pay and Benefits
The pay range for this position is $21.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Washington,DC.
Application Deadline
This position is anticipated to close on Jul 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.