Human Resources and Payroll Administrator

Human Resources and Payroll Administrator

Axon Education, LLC — D/B/A Texas EMS School — provides EMS education in Texas. We prepare students for careers as EMTs, Advanced EMTs, and Paramedics, combining flexible online coursework with hands‑on skills labs and field training.

Our mission is to provide postsecondary healthcare education through an effective, efficient, and student‑centered online learning experience .

Axon Education, LLC is accredited by the Distance Education Accrediting Commission (DEAC) . The Distance Education Accrediting Commission is recognized by the United States Department of Education as an institutional accrediting agency and is recognized by the Council for Higher Education Accreditation (CHEA). Axon Education is also licensed by the Texas Department of State Health Service s, and its Paramedic program is accredited by the Commission on Accreditation of Allied Health Education Programs (CAAHEP) upon the recommendation of the Committee on Accreditation of Educational Programs for the Emergency Medical Services Professions (CoAEMSP).

Axon Education is a fast‑growing company with high professional standards, and we are always looking for highly motivated, career‑oriented individuals to join our team.

About the Position

The Human Resources & Payroll Administrator will manage day‑to‑day HR administration and semi‑monthly payroll using Rippling. This position helps ensure employees are paid accurately and on time, personnel records are complete, policies are maintained, and routine employee questions receive timely attention.

Reporting directly to the President, this person will work with supervisors, employees, and the President’s Cabinet to keep HR processes organized and consistent. The role requires accuracy, discretion, sound judgment, and the willingness to follow through on small details that have significant consequences.

HR and payroll experience are preferred. Strong administrative professionals with excellent technical skills, careful work habits, and the ability to learn complex processes will also be considered.

Key Responsibilities

Payroll and timekeeping

• Prepare and run semi-monthly payroll in Rippling, following established review and approval procedures.
• Monitor timecard completion and supervisor approvals; follow up promptly on missing, incomplete, or inconsistent entries.
• Review hours, overtime, paid time off, earnings, deductions, and approved compensation changes for accuracy.
• Research and resolve payroll exceptions, discrepancies, and employee pay questions.
• Process authorized payroll adjustments, reimbursements, bonuses, taxable fringe benefits, and final pay.
• Maintain supporting documentation and reconcile payroll reports with approved records.
• Coordinate with accounting, Rippling support, and outside advisors as needed to resolve issues and meet deadlines.

HR administration and employee support

• Maintain accurate employee records, including job information, reporting relationships, compensation approvals, and employment status changes.
• Administer PTO records and coordinate leave requests, required documentation, and approvals.
• Support benefits enrollment, qualifying life changes, and open enrollment; help employees navigate routine benefits questions.
• Respond professionally to routine questions about payroll, timekeeping, benefits, and company policies.
• Receive and document employee concerns, referring sensitive matters and decisions to the President.
• Protect confidential personnel, payroll, and business information.

Recruiting, onboarding, and offboarding

• Coordinate job postings, applicant tracking, interviews, and candidate communications through Rippling Recruit.
• Prepare approved offer letters and coordinate authorized pre‑employment requirements.
• Manage onboarding paperwork, employment eligibility verification, policy acknowledgments, and orientation logistics.
• Coordinate with supervisors and technology staff so new employees have the information, equipment, and access needed to begin work.
• Maintain onboarding and offboarding checklists.
• Coordinate separation paperwork, benefits notifications, final payroll information, property returns, and access‑removal requests.

Policies, records, and compliance support

• Draft, organize, and maintain the employee handbook and related HR procedures, subject to approval by the President’s Cabinet.
• Track policy revisions, communicate approved changes, and maintain employee acknowledgments.
• Maintain a calendar of payroll deadlines, benefits activities, required notices, recurring training, and other HR obligations.
• Support required employment records, reporting, and responses to unemployment claims or other agency requests.
• Help supervisors maintain organized documentation of performance discussions, training, and personnel actions.
• Identify issues requiring leadership review or guidance from qualified outside advisors.

Process improvement and reporting

• Keep Rippling records, workflows, and administrative settings accurate within assigned permissions.
• Develop practical checklists and procedures that improve consistency and reduce missed steps.
• Provide the President with useful reports on staffing, overtime, PTO, payroll exceptions, and outstanding HR tasks.
• Recommend improvements and carry approved changes through to completion.
• Perform other related administrative duties appropriate to the position.

Qualifications

• Experience in HR, payroll, bookkeeping, office administration, or another role requiring accurate handling of confidential records.
• Strong attention to detail and the ability to meet recurring deadlines without repeated reminders.
• Comfort working with numbers, reviewing reports, and investigating discrepancies.
• Strong computer skills, including spreadsheets and web-based business applications.
• Ability to learn Rippling and troubleshoot routine system or workflow issues.
• Clear, professional writing and communication skills.
• Sound judgment, discretion, and the ability to handle sensitive information appropriately.
• Ability to follow established procedures, recognize when something needs clarification, and **escalate concerns promptly**.
• Ability to work in person at our Abilene, Texas office.

Preferred Experience

• Processing payroll and administering employee timekeeping.
• Working in Rippling, including Payroll, Time & Attendance, Benefits, or Recruiting.
• Supporting onboarding, offboarding, benefits, and employee records.
• Writing or maintaining employee handbooks and administrative procedures.
• Familiarity with employment requirements affecting Texas employers.
• HR or payroll certification is welcome but not required.

A degree is not required if the applicant demonstrates relevant experience and the ability to perform the work successfully.

Schedule and Work Expectations

This is an in‑office position in Abilene, Texas, beginning at approximately 20 hours per week, with the possibility of additional hours based on business needs and the selected candidate’s availability. The schedule must provide reliable coverage for payroll processing and other time‑sensitive responsibilities.