Finance Support Specialist I

Finance Support Specialist I

The Finance Support Specialist I, Posting & Procurement (P&P), is an entry-level to early-career role focused primarily on high-volume, routine transactional work within the Posting & Procurement function. The role is responsible for accurate and timely posting of charges, ordering of parts and services, and support of standard audit and documentation requirements, all within established service level agreements (SLAs).

This role executes clearly defined processes with direct supervision and limited exception handling. The Specialist I plays a critical role in supporting Manheim auction operations and the broader procure-to-pay (P2P) and revenue cycle by ensuring transaction accuracy, minimizing revenue leakage, and maintaining compliance with standard operating procedures. Key stakeholders include Auction teams, Enterprise Finance & Accounting, Business Operations, and external suppliers.

Onsite presence (as needed): While this is a hybrid role, team members are expected to be able to work from designated Cox/Manheim locations when requested due to business needs, including operational events, auction support, and "Moments That Matter" engagement activities. This expectation is not based on a fixed cadence; it will be communicated as needed.

Schedule flexibility: P&P provides nationwide support aligned to auction work schedules and business cycles. Team members may be required to adjust schedules to meet business needs, including occasional weekend, holiday, and extended-hours coverage as communicated by leadership.

Guideline adherence: Team members are expected to follow P&P scheduling, time-off, and coverage guidelines and related company policies to ensure consistent nationwide support.

Job Responsibilities:

• Execute high-volume transactional posting of charges and orders for parts and services in accordance with established procedures.
• Ensure transactions are processed accurately, completely, and within defined SLAs.
• Validate documentation completeness to support posting and audit requirements.
• Respond to routine audit requests, corrections, and standard adjustments.
• Maintain high accuracy to reduce rework and revenue leakage.

Operational Support:

• Follow documented SOPs, job aids, and work instructions.
• Escalate exceptions and system issues per guidelines.
• Support basic data gathering and verification.
• Meet productivity and quality expectations tied to volume and accuracy.
• Demonstrate a commitment to outstanding customer service to Cox Automotive business operations
• Assists with special assignments/projects as assigned

Functional Focus (one primary area per role):

Revenue Posting Focus

• Support revenue posting workflows; research, validate, and resolve routine posting exceptions to minimize revenue leakage and rework.
• Coordinate with internal stakeholders to resolve recurring issues and improve accuracy and timeliness of postings.

Qualifications:

• High School Diploma/GED
• Generally, less than 2 years of experience
• Experience working in a team environment
• Demonstrated experience working in a fast-paced environment under tight deadlines
• Demonstrated experience partnering with both internal and external customers
• Demonstrated communication capabilities with key stakeholders
• Excellent oral and written communication required
• Ability to work a flexible schedule
• Ability to support business-driven schedules, including occasional weekend/holiday coverage and extended hours as required by auction cycles and client needs
• Ability to work onsite at Cox/Manheim locations when requested for business needs, including operational events and Moments That Matter activities
• Effective organizational skills
• Strong interpersonal and customer service skills
• Strong organizational and analytical skills
• High degree of accuracy and attention to detail
• Strong computer skills and proficient use of Outlook, Excel, Word and PowerPoint
• Proven ability to work with all levels in the organization

Preferred:

• Knowledge of AS400 system preferred
• Strong knowledge of Oracle Financials preferred

ONE P&P / National Pillar Model:

P&P is transforming to a national, pillar-based approach to standardize processes, improve consistency across auctions, reduce duplication, and enable scalable workflows. This role supports that transformation by executing accurate transactional work, meeting SLAs, and contributing to consistent operating practices across the pillar model

Drug Testing:

To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Benefits:

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

About Us:

Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells or simply uses cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.EOE, including disability/vetsApplicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.