Assistant University Archivist

Cudahy Library, Assistant University Archivist, Archives & Special Collections, Non-Tenure Track Position Details Job Title: Cudahy Library, Assistant University Archivist, Archives & Special Collections, Non-Tenure Track Position Number: Job Category: University Faculty Job Type: Full-Time FLSA Status: Exempt Campus: Rogers Park-Lake Shore Campus Location Code: LIBRARY - CUDAHY (02910A) Department Name: LIBRARY - CUDAHY Is this split and/or fully grant funded? No Duties and Responsibilities Loyola University Chicago (Loyola) seeks nominations and applications to identify user-focused and collaborative candidates for the position of Assistant University Archivist at the Loyola University Chicago Archives & Special Collections. This position works with the University Archivist/Curator of Rare Books to provide research and learning services; build and preserve collections; collaborate with teaching and library faculty on primary resource instruction sessions and other projects; work with student staff and interns; engage in outreach through physical and digital exhibits and social media; and represent the library and university at events and conferences and on consortia. This is a non-tenured, open-rank, library faculty position with opportunities for promotion. All applicants interested in applying their skills and knowledge at the Loyola Archives & Special Collections are welcome. Archivists work in a collegial and supportive environment where teamwork and collaboration are key. Experimentation and creative problem solving are highly encouraged. Based at the Lake Shore Campus, the successful candidate will work with departments at all campuses and serve users from both the Loyola community and the public. Opportunities for continuing education and training to develop skills and competencies related to the job are available, encouraged, and supported. Responsibilities Reporting to the University Archivist/Curator of Rare Books, the Assistant University Archivist will: Arrange and describe collections according to archival standards. Preserve digital materials according to digital preservation standards. Design and create physical and digital exhibits. Engage in outreach regarding the transfer of records to university archives. Assist in acquisition of collections. Promote the department through social media. Provide archival reference services for in-person and remote researchers. Collaborate with the university archivist, faculty, and librarians on designing and facilitating primary resource instruction. Collaborate with Library Systems on projects. Participate on the Digital Preservation Committee and other relevant library committees. Assist in supervising student staff and interns. Contribute to the creation, implementation, and revision of policies, procedures, and workflows for the department. Perform other duties as assigned. Qualifications Required qualifications Master’s degree from an ALA-accredited library and information science program with a specialization in archives, or a graduate degree in a related field with a specialization in archives. Minimum of 2 years’ experience working in an archives or special collections unit. Knowledge and understanding of archival theory and practice. Knowledge and understanding of archival descriptive standards and other metadata standards. Demonstrated experience arranging, describing, and preserving manuscript and archival collections in physical and digital formats. Demonstrated experience with archival content management systems and digital collection platforms. Demonstrated experience providing reference services. Ability to work collaboratively and independently. Ability to read cursive and other handwriting styles. Commitment to advancing diversity and inclusion in our workplace, as well as in the systems and services we build, as an equity and social justice imperative. Preferred qualifications Certification from the Academy of Certified Archivists. Ability to recognize and deal with confidential information according to departmental policies; state, federal, and international laws; and archival best practices and standards. Experience with DACS, Dublin Core, EAD, PBCore, and other metadata schema. Experience with Preservica, Omeka S, Past-Perfect, Archive-It, and other platforms and collection management systems. Supervisory experience. Excellent written and oral communication skills. Experience with primary resource literacy design and instruction. Physical Actions Performed on Job Include: Bending Standing Sitting Kneeling Lifting up to 40 pounds in a variety of situations Putting materials (books, boxes, etc.) on shelves Taking materials (books, boxes, etc.) off shelves Climbing ladders and/or kick stools Driving Pushing/pulling empty and full carts in buildings and across campus Working in areas with narrow shelving units Putting up and taking down exhibits in display cases Working on computers Working on scanners to digitize materials Photocopying materials Rearranging reading room furniture for classes Working Conditions Minimum Education and/or Work Experience Master’s degree from an ALA-accredited library and information science program with a specialization in archives, or a graduate degree in a related field with a specialization in archives. Minimum of 2 years’ experience working in an archives or special collections unit. Knowledge and understanding of archival theory and practice. Knowledge and understanding of archival descriptive standards and other metadata standards. Demonstrated experience arranging, describing, and preserving manuscript and archival collections in physical and digital formats. Demonstrated experience with archival content management systems and digital collection platforms. Demonstrated experience providing reference services. Ability to work collaboratively and independently. Ability to read cursive and other handwriting styles. Commitment to advancing diversity and inclusion in our workplace, as well as in the systems and services we build, as an equity and social justice imperative. Open Date: 02/02/2023 Close Date: Special Instructions to Applicants: Applicants should submit their current curriculum vitae and a letter of interest through In their letters, candidates should discuss their demonstrated engagement with diversity, equity, and inclusion. Applicants should provide the names and email addresses of three individuals prepared to speak to their professional qualifications for this position. References will not be contacted immediately but may be at subsequent points in the review process, with the candidate’s permission. Applications will be accepted until the position is filled. Those received by March 22, 2023 will receive full consideration. Please direct inquiries to the chair of the selection advisory committee: Martha Spring, Chair Loyola University Chicago Libraries Loyola University Chicago 1032 W Sheridan Road Chicago, IL 60660 View email address on click.appcast.io Loyola University Chicago is an Equal Opportunity/Affirmative Action employer with a strong commitment to hiring for our mission and diversifying our faculty. The University seeks to increase the diversity of its professoriate, workforce and undergraduate and graduate student populations because broad diversity – including a wide range of individuals who contribute to a robust academic environment – is critical to achieving the University’s mission of excellence in education, research, educational access and services in an increasingly diverse society. As a Jesuit Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. Diversity and Inclusion Statement Diversity, Equity, and Inclusion As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Quick Link for Posting: Job Number: 8102086 Organizational Location: PROVOST #J-18808-Ljbffr Certifiedarchivists