Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a growing company in Oak Brook Illinois on a contract basis with the potential for a permanent role. This position plays a key role in maintaining healthy cash flow by overseeing customer invoicing, collections activity, and construction-related billing documentation. The ideal candidate brings hands-on experience in construction accounting, including progress billing and lien waiver administration, and can work effectively with project teams, customers, and internal finance partners.

Responsibilities:

• Oversee receivable balances for construction and commercial accounts, keeping aging current and escalating overdue items in a timely manner.

• Conduct collection outreach with customers to secure payment, resolve delinquent balances, and maintain clear records of all follow-up activity.

• Research invoice discrepancies, short-pay situations, and disputed charges, then coordinate with internal teams to reach accurate resolution.

• Prepare and submit monthly progress billings for construction projects, ensuring each billing package reflects contract terms and work completed.

• Partner with project managers to gather supporting documents needed for customer billing submissions and payment applications.

• Administer conditional and unconditional lien waivers, track release status, and maintain organized project documentation tied to payment requirements.

• Reconcile customer accounts, answer billing and balance questions, and support accurate receivable reporting during month-end close.

• Produce aging, collections, and cash flow reports for leadership while helping improve billing accuracy, compliance, and overall collection performance.

The salary range for this position is $20 to $26. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

• At least 3 years of experience in accounts receivable and commercial collections.

• Prior accounting experience within the construction industry is required.

• Demonstrated hands-on experience with progress billing preparation and processing.

• Working knowledge of lien waivers, AIA Billing, payment applications, and construction-related billing documentation.

• Ability to manage a high volume of collections activity while reconciling customer accounts accurately.

• Proficiency in Microsoft Excel for reporting, account review, and financial analysis.

• Experience with construction accounting platforms such as Viewpoint, Spectrum, Vista, Foundation, Sage 300, Procore, or similar systems is preferred.

• Strong communication, negotiation, and organizational skills with the ability to manage multiple deadlines in a fast-paced environment.