Litigation Legal Secretary

Remote Legal Secretary | CA Civil Defense

Salary: $75,000 - $82,000 per year

This Jobot Job is hosted by: Sharon Brown

A bit about us:

We are a well-established and highly regarded civil litigation defense firm based in North County San Diego. The firm has built a strong reputation for delivering high-quality legal services and maintaining long-standing client relationships.

The team operates in a collaborative, professional environment that values accountability, attention to detail, and consistency. This is an excellent opportunity for someone seeking a stable, long-term role within a respected litigation practice.

Why join us?

• Established, reputable firm with strong retention and stability
• Fully remote flexibility with structured support
• Collaborative, team-oriented culture
• Opportunity to work closely with experienced litigation attorneys
• Strong benefits package including profit sharing
• Ideal for someone seeking long-term growth and consistency

Job Details

We are currently seeking a skilled and experienced Litigation Legal Secretary to join our dynamic legal team. This role will involve providing comprehensive secretarial support to our litigation team, ensuring smooth case progression and efficient administrative processes. The successful candidate will have a minimum of 5 years' experience in a similar role, with a strong understanding of litigation processes, legal terminology, and case management. This is a permanent, full-time position.

Responsibilities

1. Preparing, editing, and formatting legal documents and correspondence, including briefs, pleadings, and subpoenas.
2. Managing attorney calendars and scheduling appointments, meetings, depositions, and court dates.
3. E-filing documents with the California State Court and Federal Court.
4. Assisting with discovery, including organizing and tracking documents, drafting responses, and managing deadlines.
5. Transcribing legal documents and correspondence.
6. Maintaining accurate and up-to-date legal records and case files.
7. Providing general administrative support to attorneys, including answering phones, managing mail, and ordering supplies.
8. Utilizing legal software to streamline and automate processes.
9. Assisting with case management, including tracking deadlines and ensuring timely progression of cases.

Qualifications

1. A minimum of 5 years' experience as a legal secretary, preferably in litigation.
2. Proficiency in e-filing with both the California State Court and Federal Court.
3. Strong understanding of legal procedures, terminology, and document preparation.
4. Experience with discovery, deposition, and deadline management.
5. Excellent organizational and multitasking skills, with the ability to manage large volumes of information and meet tight deadlines.
6. Strong written and oral communication skills, with the ability to draft and edit legal correspondence and documents.
7. Proficiency in legal transcription.
8. Experience with legal software and case management systems.
9. Ability to work independently and as part of a team, demonstrating professionalism and respect at all times.
10. Attention to detail and problem-solving skills.
11. Knowledge of legal records management and legal briefs preparation.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy