Administrative Assistant for a Professional Consulting Firm in Australia (Home Based Full Time)

Job Title

Executive & Administrative Support

Manage complex calendars, appointments, and meeting schedules. Coordinate internal and external meetings across multiple time zones. Prepare meeting agendas, invitations, and attendance confirmations. Attend meetings, take accurate minutes, and track action items. Maintain meeting registers, follow-up trackers, and administrative records. Travel & Event Coordination. Arrange travel bookings, accommodation, and transportation. Coordinate conferences, training sessions, and company events. Manage registrations, attendance tracking, and event logistics. Document & Records Management. Prepare, format, proofread, and quality-check documents, reports, proposals, and presentations. Draft professional correspondence and maintain document templates. Organize and maintain electronic filing systems and document registers. Ensure records remain accurate, secure, and up to date. Business & Operational Support. Update business documents, staff profiles, capability statements, and client-facing materials. Prepare administrative reports, trackers, dashboards, and operational documentation. Coordinate recruitment interviews, onboarding activities, and training administration. Respond to administrative enquiries and coordinate client meetings. Maintain professional memberships, subscriptions, and internal administrative systems. Remote Team Collaboration. Communicate professionally with team members and stakeholders. Provide regular task updates and proactively identify risks or delays. Participate in virtual meetings and collaborate effectively using Microsoft Teams and other business tools. Maintain confidentiality and demonstrate accountability while working remotely.

Must Haves

Previous experience in an Administrative Assistant, Executive Assistant, or Office Support role. Experience supporting a professional services, legal, consulting, accounting, or corporate environment is highly preferred. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint). Excellent organizational, time management, and multitasking skills. Strong written and verbal English communication skills. Exceptional attention to detail and commitment to accuracy. Experience preparing professional documents, reports, presentations, and meeting minutes. Ability to manage confidential information with professionalism and discretion. Experience working remotely and collaborating with distributed teams is an advantage. Must be a Filipino citizen currently residing in the Philippines.

Home Office Requirements

Please only apply for this role if you have the following home office requirements: Perfectly working headset and webcam. Stable internet connection of at least 25 Mbps ~ 50 Mbps. Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later. Quiet room with no distractions or background noises. A backup plan if the power goes out or if your internet connection becomes unstable during your shift. Only applicants meeting the strict criteria above will be contacted.