Associate Academic Advisor

Associate Academic Advisor

Hiring Department: Education - Office of the Dean

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue Until Aug 31, 2028

Location: UT Main Campus

General Notes

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. We offer robust free training access through LinkedIn Learning, professional conference opportunities, an expansive employee discount program, including athletic tickets. Free access to UT Austin's libraries and museums with a staff ID card. Free rides on all UT Shuttle and Austin CapMetro buses with a staff ID card. For more details, please see: and

Purpose

To participate in the planning and delivery of academic advising/counseling services and programs that promote comprehensive educational opportunities for students in the College of Education. Cooperate with faculty, staff, and administrators in providing academic advising needs of individuals or groups of students. This position is currently funded through August 31, 2028, with the possibility of continuation based on performance and funding availability.

Responsibilities

Advising: Advise current and prospective students on degree requirements; participate in advising sessions during Freshman and Transfer Orientation sessions; participate in bi-annual Advisor retreats to evaluate current advising practices and the implementation of new advising strategies for COE students. Coordinate one or more First-year Interest Group.

Administrative: Maintain accurate and updated student records using writable PDF documents stored on the UT Box system. Assist in the evaluation of degree progression via the Interactive Degree Audit system. Assist with outreach to students to assist in their progression towards 4-yr graduation. Collaborate with the career engagement office to promote internship and career opportunities for education majors.

Outreach & Recruitment: Visit with prospective students and parents in appointments set up by the Freshman Admissions office, the COE Student Success and Recruitment office, or the Dean's Office.

Special Events: Represent COE at various events throughout the year including, but not limited to: commencement ceremonies, special lectures, Gone to Texas, Honors Day, admissions and outreach events, and Family Weekend

Professional Development: Membership of Academic Counselor Association (ACA) on campus.

Other related functions as assigned.

Required Qualifications

• Bachelor's degree in a related field and four years of experience working with college students in an academic setting.
• Experience can be in academic advising, counseling, new student services, student success, assessment, and/or administration of student academic and support programs.
• Demonstrated experience working effectively in a team environment.
• Demonstrated excellent verbal and written communication skills.
• Demonstrated excellent interpersonal and customer service skills.
• Demonstrated experience managing multiple projects and working under deadlines.
• Comfortable with public speaking, including phone calls, delivering presentations and communicating with individuals.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master's degree in a related field and two years of experience in academic advising, counseling, new student services, student success, assessment, and/or administration of student academic and support programs.
• Experience with UT student services procedures and/or experience in student personnel programs. Knowledge of university resources and administrative applications. Familiarity with campus culture and student life.
• Demonstrated ability to multi-task and handle concurrent projects with accuracy, diplomacy, and discretion.
• Ability to take initiative and work independently.
• Ability to problem solve and maintain composure when faced with a challenge.
• Ability to work efficiently and effectively under pressure and with frequent interruptions.
• Must be able to relate to the students' needs, support their success and have difficult discussions when the need arises.

Salary Range

$50,000 + depending on qualifications

Working Conditions

• Typical office environment
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation

Work Shift

• Standard 8am-5pm schedule
• Flexible Work Arrangement may be considered following probationary period

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest