Marketing Coordinator

Marketing Coordinator III

Location: 100% Remote (U.S.) or if a candidate resides in Chicagoland, IL - expectation will be mandatory in office hybrid schedule Downtown Chicago, IL

Pay: $40–$50/hour (W2)

Duration: Contract through February 2027, with potential for extension

Schedule: Full-Time | 40 Hours/Week

About the Opportunity

Our client, a large, multi-national publicly traded insurance organization is adding a key position to the team and targeting a detail-oriented Marketing Coordinator to support the firm's Line of Business (LoB) Marketing team. This position will play a key role in coordinating marketing campaigns, managing cross-functional projects, delivering performance reporting, and improving marketing operations through process optimization and emerging AI technologies. The ideal candidate brings a strong combination of marketing execution, project coordination, reporting, stakeholder management, and digital marketing experience within a fast-paced, collaborative environment.

Key Responsibilities

Marketing Campaign Execution

• Coordinate marketing initiatives across email, digital, social media, and web channels.
• Support email marketing campaigns, content deployment, and campaign administration.
• Manage campaign workflows, including stakeholder reviews, legal approvals, and project tracking.
• Coordinate website content updates and ongoing digital maintenance.
• Ensure marketing deliverables meet brand standards and compliance requirements.

Project Management & Cross-Functional Collaboration

• Partner with Marketing, Sales, Underwriting, Risk Control, Claims, and other business teams.
• Track project milestones, timelines, deliverables, and dependencies across multiple initiatives.
• Communicate project updates, identify potential risks, and escalate issues as needed.
• Support cross-functional meetings, stakeholder communications, and project documentation.

Marketing Operations & Reporting

• Coordinate recurring marketing reporting activities and consolidate data from multiple sources.
• Develop campaign performance summaries, reports, and presentations.
• Track marketing KPIs and translate results into actionable business insights.
• Maintain reporting calendars and ensure timely, accurate delivery of recurring reports.
• Identify opportunities to improve reporting accuracy, consistency, and efficiency.

AI Enablement & Process Improvement

• Support the adoption of generative AI tools within marketing workflows.
• Identify opportunities to automate repetitive tasks and streamline operational processes.
• Develop and standardize reporting templates, workflows, and documentation.
• Assist with maintaining shared AI resources, prompt libraries, and best practices.
• Contribute to continuous improvement initiatives across the marketing function.

Required Qualifications:

• 2–4+ years of professional marketing experience, preferably supporting campaign execution, marketing operations, or reporting required .
• Strong understanding of digital marketing, marketing communications, and campaign coordination with proven ability to execute these functions required .
• Experience managing multiple projects, priorities, and deadlines simultaneously successfully required .
• Demonstrated ability to work collaboratively with cross-functional stakeholders.
• Experience developing reports, presentations, and business-focused performance summaries.
• Strong Microsoft Office skills, particularly Excel, PowerPoint, Word, and Teams.
• Excellent written and verbal communication, organizational skills, and attention to detail.
• Familiarity with generative AI tools and their application in business workflows.
• Bachelor's degree in Marketing, Communications, or a related field, or equivalent professional experience.

Preferred:

• Previous experience in insurance, financial services, B2B marketing, or an agency environment.
• Experience working within a large, matrixed corporate organization.
• Hands-on experience with email marketing platforms, marketing automation tools, content management systems (CMS), and project management software.
• Experience supporting marketing analytics, campaign performance reporting, and process improvement initiatives.
• Exposure to AI-enabled marketing workflows and automation.