Executive Assistant

Executive Administrative Manager

Position Summary The Executive Administrative Manager is a dual-role position that supports both the Executive Director’s office and organizational leadership across departments. Reporting to the Director of Operations, this position works closely with the Executive Director and other Directors to provide high-level administrative, operational, and strategic support. In this role, you will help coordinate the systems, workflows, and communications that support effective service delivery across the organization, while also ensuring leadership priorities, meetings, projects, and initiatives are well-organized and effectively executed. This position plays a key role in strengthening cross-department coordination, supporting day-to-day operations, and advancing broader organizational goals. Essential Duties and Responsibilities: Executive Director Support Manage the Executive Director’s calendar, scheduling, and meeting coordination. Prepare agendas, materials, notes, and follow-up items for meetings and leadership activities. Draft and manage correspondence and respond to inquiries on behalf of the Executive Director. Draft and revise documents, assist in document execution, and other efficiency-based tasks for the Executive Director. Coordinate Board of Directors and committee meetings, including logistics and materials. Support organizational priorities, cross-departmental initiatives, and special projects. Maintain organized records and ensure timely follow-up on key action items. Serve as strategic thought partner to the Executive Director. Attend Executive Director’s meetings as needed. Other duties as assigned. Programmatic and Department Support Support administrative, operational, and coordination needs across organizational programs and departments, including the pro bono program and other organizational initiatives.

Provide backup reception coverage as needed, including answering phones, greeting visitors, monitoring shared inboxes, and directing inquiries to appropriate staff or resources. Support the intake, screening, and processing of pro bono matters in accordance with established protocols. Support communication and coordination among staff, volunteers, partners, and external stakeholders. Coordinate logistics and provide administrative support for meetings, trainings, outreach efforts, events, and other organizational activities. Assist with data tracking, reporting, recordkeeping, and administrative follow-up activities. Maintain accurate records, databases, and updates within organizational systems. Support special projects, cross-department initiatives, and operational priorities as assigned. Other duties as assigned. Job Requirements: At least 5 years of experience in administrative support, legal services, or nonprofit operations. Experience supporting senior leadership preferred. Strong organizational and time management skills with the ability to manage competing priorities. Excellent written and verbal communication skills with strong attention to detail. High level of professionalism, discretion, and sound judgment. Strong interpersonal skills and ability to work collaboratively across teams. Experience with databases, case management systems, and Microsoft Office Suite. Ability to work independently and proactively in a fast-paced environment. Commitment to access to justice and serving low-income communities. Experience supporting grant-funded programs, including data tracking, reporting, or compliance, preferred. Spanish or other language skills preferred. Salary/Benefits This is a full-time (37.5 hours/week), non-exempt position under federal wage and hour law. The position is currently on a hybrid schedule, with three days in the office and two days remote following an initial 90-day introductory period. Salary is DOE, with a benefits package including medical, retirement, life and disability insurance, and generous paid time off. The position is based in Concord, NH.