Accounts Receivable Specialist

Job Description

Job Description

Local HVAC and mechanical supplier is looking for an accounts receivable specialist to join their team!!

Schedule: Monday–Friday, 8:00 AM – 5:00 PM (1-hour lunch)

Fourth-generation, family-owned wholesale distributor of plumbing, heating, PVF, and HVAC products serving Western New York and Northern Pennsylvania for over 100 years. We are seeking a detail-oriented Accounts Payable Specialist to join our accounting team in our Buffalo warehouse. This is a full-time, direct-hire opportunity with a manageable volume (1,500–2,000 invoices per month) in a professional, open office culture.

Job Duties

• Process accounts payable invoices accurately (30–90 per day) using ERP

• Enter and verify invoices by Purchase Order (PO) number; maintain searchable vendor records

• Prepare and process vendor payments via checks and ACH; perform daily Positive Pay approvals

• Generate and distribute payment reports to associated organizations

• Research and resolve invoice discrepancies and disputes with Receiving and

• Perform Goods Received Not Invoiced (GRNI) reconciliation and analysis

• Handle vendor setup / onboarding and maintain complete vendor files

Qualifications

• 2–5+ years of dedicated Accounts Payable experience preferred

• High school diploma or equivalent required; associate’s degree in accounting/finance a plus

• Experience with accounting/ERP systems required; Epicor experience a strong plus

• Strong Microsoft Excel skills and high attention to detail

• Excellent communication skills for collaboration with warehouse, Receiving, and Purchasing teams

Requirements

• Ability to work full-time, in-office Monday–Friday, 8:00 AM – 5:00 PM

• Must be able to start on or around July 27, 2026

• Comfortable working in a warehouse-based office environment

• Detail-oriented with strong organizational and problem-solving skills

• Reliable, professional, and able to meet daily and monthly deadlines

Company Description

At APS we're your down-to-earth, hometown staffing team. We live here. We work here. We understand the business climate. And we know how to connect qualified and reliable talent with the Western New York companies that need them.

When APS was established in Buffalo, NY in 1998, our firm initially focused solely on staffing light industrial positions. Over time, our reputation for quality placements grew, and thus so did the demand for our services. As a result, we expanded our services to include staffing for skilled trades, administrative, it/technical, engineering, and managerial positions.

Our branch is located in Kenmore, and services a wide area within Buffalo and surrounding areas throughout the North and South Towns.

Company Description

At APS we're your down-to-earth, hometown staffing team. We live here. We work here. We understand the business climate. And we know how to connect qualified and reliable talent with the Western New York companies that need them. \r\n\r\nWhen APS was established in Buffalo, NY in 1998, our firm initially focused solely on staffing light industrial positions. Over time, our reputation for quality placements grew, and thus so did the demand for our services. As a result, we expanded our services to include staffing for skilled trades, administrative, it/technical, engineering, and managerial positions.\r\n\r\nOur branch is located in Kenmore, and services a wide area within Buffalo and surrounding areas throughout the North and South Towns.