Purchasing Assistant

Our manufacturing client is looking for someone who wants temporary/contract work through the end of the year with Purchasing experience. About the Role The role involves supporting the purchasing department with preparing and managing purchase orders, communicating with suppliers and vendors, ensuring documentation accuracy, coordinating materials and records, and performing general administrative functions. Responsibilities Preparing or editing purchase orders from various departments. Communicate by placing orders with suppliers or vendors and ensuring that documentation is in order, with terms and conditions being clear. Confirmation of order quantity, pricing, and availability. Order follow-up (telephone/email and fax communication). Ensures accuracy of all orders and creates purchase orders. Coordinate Material Safety Data Sheet system with Environmental Services department. Maintaining a filing system in the purchase department materials, supplies and equipment and updating appropriate records when required. As appropriate, look for ways to reduce costs to the company, such as evaluating costs of purchasing from various suppliers to arrive at the best deal. Process returns/credits. Invoice problem resolution. Process material receiving in data base system. Inspecting consignments to verify if they are in order and as per agreed terms. Interacting with suppliers in case of delay in delivery of supplies, receipt of damaged or incorrect quantity of goods. Ensure audit compliance and order accuracy. Work with accounts payable for new vendor set-up. Provide assistance at the front desk to answer phones, greet visitors/vendors. Perform general administrative functions as necessary such as copying, filing, etc. #J-18808-Ljbffr