FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant - Full-time, Permanent The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.
The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.
As Washington's oldest cultural institution, the library's unique and rare collections date back to territorial days. Resources include historical print and digital compilations, collections of state newspapers and maps, state and federal government publications, and the Ask-a-Librarian service.
The library benefits local libraries and their patrons through its consulting services, grants, subsidies, training, and programming. Administrative Support for ILS Program Manager Supports Program Manager by managing their calendar and keeping them informed of significant and important tasks and activities requiring their review or action; Prepares agendas for meetings, notifies conferees, attends meetings, takes notes of significant parts of discussion, and prepares minutes.
Reviews the work of ILS staff for completeness to assure that input-output is in compliance with laws, rules, policies, procedures and standards.
Supports the hiring, recruitment, and onboarding for new employees.
Administrative Support for the ILS Program Facilitates and contributes to specialized projects including but not limited to grant work, special collections, reentry resources, branch programming, and outreach
Prepares purchase requests and orders supplies, publications, and other materials for branches with manager approval.
Administrative Support to the ILS Admin Team Members Contributes to project work, including but not limited to grant work, document management, special collections, reentry resources, and outreach.
Prepares purchase requests and orders supplies, publications, and other materials for branches with branch supervisor approval.
Coordinates the management of the online file repository with Institutional Librarians.
Required Qualifications Two years of administrative support experience in any combination of the following: coordinating office operations, managing travel arrangement and payments, managing multiple calendars and projects, record keeping, bookkeeping, or budget monitoring, arranging payment for office expenses, planning and coordinating office and public events.
Ability to read and write English language.
Ability to efficiently use a personal computer and applicable software to successfully perform the essential functions of the position.
Preferred/Desired Qualifications A bachelor’s degree in business administration, public administration, or closely allied field.
Familiarity with SpringShare applications such as LibGuides and LibConnect.
Studies have shown that members of historically marginalized and underrepresented communities, specifically women and people of color, are less likely to apply to jobs unless they clearly meet every single qualification. At the Office of the Secretary of State, we are dedicated to building a diverse and authentic work force with a foundation of belonging. You may just be the ideal candidate this office needs.
Working Conditions The incumbent works in an office environment that requires the ability and willingness to remain at a workstation for extended periods of time, perform tasks that require physical agility (i.e. bend, reach, stoop, carry, climb) and be able to move and maneuver 20 pounds with or without accommodation. The Standard work hours are Monday - Friday, 8:00am - 5:00pm; some evenings and weekends may be required. Serves both internal and external customers; Special Requirements/Conditions of Employment This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE) and is subject to the terms of the Collective Bargaining Agreement between the State of Washington, The Office of the Secretary of State, and the WFSE.
The Office of the Secretary of State is an equal opportunity employer (EOE). Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should call View phone number on click.appcast.io.

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