Program Support Assistant

Program Support Assistant

Major Duties Include:

• Maintains calendars for OES leadership. Which includes schedules meetings, for committees, schedules conference rooms including reserving media, equipment, keys, and other relevant resources.
• Ensures that suspense dates for action items are monitored for timely completion of deadlines, to include mail.
• Serves as the primary timekeeper for OES.
• Creates transactions for OES fund control points.
• Composes and/or reviews all outgoing correspondence, reports, minutes, etc for proper format, correct grammatical content, spelling, proper enclosures, proper and complete coordination, and ensures content is in accordance with established policies.
• Creates necessary travel arrangements, including ground, and/or air transportation and hotel reservations.
• Prepares and tracks travel arrangements for OES staff.
• Files correspondence, reports, minutes, etc. in a timely manner with no backlog by the end of each week.
• Maintains an orderly filing system, purging files or preparing new files, as appropriate.
• Serves as the alternate Automated Data Processing Applications Coordinator (ADPAC) for OES.
• Serves as alternate liaison between Organizational Experience Service and OIT for computer software and hardware support.
• Assists the Chief and Section Chief(s) in the preparation of required reports, maintains, gathers, and compiles records of organizational and workflow charts, staffing levels, i.e. vacancies and mission and/or function statements.
• Submits work order requests, request for supplies, and keys, as requested.
• Orders and receives supplies for the service.
• Maintains the required documents within the 6-part folders for employees.
• Works in conjunction with the facility Records Manager to ensure proper implementation of the records management program within OES.

Work Schedule: Monday through Friday, 8:00am to 4:30pm

Telework: This position is eligible for Telework on an Ad-hoc basis.

Virtual: This is not a virtual position.

Position Description/PD#: Program Support Assistant/ PD03942A

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized