Project Coordinator III

The Fountain Group is a national staffing firm and we are currently seeking a Project Coordinator III for a prominent client of ours. This position is in Lake County, IL 60064 . Details for the position are as follows: Location: Lake County, IL Schedule: 100% Onsite Pay Rate: $38-$41/hr Duration: Long-Term Contract Position Overview Our client, a leading global pharmaceutical organization, is seeking a highly organized and proactive Project Coordinator III to support strategic initiatives within the Quality, Medical & Governance (QM&G) organization. This individual will serve as a key operational partner to senior leadership, providing project coordination, executive support, meeting and event management, and cross-functional collaboration across Research & Development stakeholders. The ideal candidate combines strong project coordination experience with exceptional organizational skills, executive-level professionalism, and the ability to manage multiple priorities in a fast-paced environment. Experience supporting pharmaceutical, biotech, clinical operations, medical affairs, or R&D organizations is highly preferred. Key Responsibilities Project Coordination & Operations Provide project management and operational support for cross-functional initiatives and strategic programs. Coordinate project activities including meeting scheduling, agenda development, action item tracking, status updates, and follow-up communications. Maintain project documentation, participation rosters, and shared repositories. Create and manage SharePoint sites, Microsoft Teams channels, OneNote workspaces, and other collaboration tools to support project teams. Monitor project deliverables and timelines while escalating risks or issues when appropriate. Support governance processes and stakeholder communications. Executive & Administrative Support Provide direct support to senior leadership, including calendar management, travel coordination, expense reporting, and correspondence management. Coordinate leadership meetings, workshops, offsite events, and large-scale departmental initiatives. Prepare presentations, reports, business documents, and meeting materials. Serve as a liaison between leadership, stakeholders, and external partners. Event & Meeting Management Lead planning and execution of department meetings, workshops, annual team meetings, leadership offsites, and special events. Coordinate logistics including venue management, catering, travel arrangements, communications, and meeting materials. Ensure activities comply with company financial, ethical, and procurement guidelines. Manage event budgets and vendor relationships while maintaining cost efficiency. Cross-Functional Collaboration Partner with Procurement, Finance, suppliers, business managers, and project teams to support contractual agreements and project advancement. Build strong working relationships across R&D, Medical Affairs, Quality, and other business functions. Maintain confidentiality while supporting sensitive business initiatives. Required Qualifications Bachelor's degree with 5+ years of relevant experience OR 10+ years of equivalent professional experience. Experience supporting projects within pharmaceutical, biotechnology, healthcare, clinical operations, medical affairs, research, or R&D environments. Strong project coordination, organizational, and administrative support experience. Excellent written and verbal communication skills. Ability to manage multiple priorities with minimal supervision. Strong attention to detail and problem-solving skills. Comfortable interacting with senior leaders and executive-level stakeholders. Experience handling confidential and sensitive information. Preferred Qualifications Experience supporting PMO, project management, operations, or executive leadership teams. Proficiency with Microsoft Office Suite, including: Word Excel PowerPoint Outlook Teams SharePoint OneNote Project Experience using Smartsheet. Familiarity with AI productivity tools such as Microsoft Copilot, ChatGPT, or similar platforms. Experience coordinating large meetings, workshops, or corporate events. #J-18808-Ljbffr The Fountain Group